Feature Requests

The Workload view is a powerful tool for resource leveling and smoothing — but rebalancing is inherently iterative. You rarely get the allocation right on the first pass: you move tasks, check capacity, move them again. The issue: every single adjustment (date shift, reassignment) immediately fires a notification to the assignee. By the end of a planning session, team members have dozens of notifications in their Inbox — many of them already outdated, because the plan changed again before they read them. With desktop notifications enabled, the noise is constant. The real damage isn't just the clutter: people learn to ignore ClickUp notifications altogether, which erodes trust in the tool exactly where it matters most. Proposed solution A "Planning Mode" for the Workload view (and potentially Gantt/Timeline): The planner activates Planning Mode and rebalances freely — no notifications are sent while it's active. On "Confirm plan", assignees receive ONE consolidated notification per person summarizing their final changes (e.g. "3 tasks rescheduled, 1 reassigned to you"). A "Discard / revert to original plan" option restores all dates and assignments to their pre-session state. Optionally, exiting the view without confirming prompts: confirm & notify, or discard. Why it matters For mid-size and enterprise teams doing weekly capacity planning across multiple delivery teams, this is the difference between Workload being a true planning tool and a notification cannon. It also aligns naturally with the Workload v2 direction (Work by Day, second-level grouping): the more granular the editing, the more changes per session — and the more urgent batched notifications become. Related: it would also be great to export the Workload view as PDF/PNG, as already possible for Gantt — see also the existing request on exporting utilization percentages.

It's very common that some tasks may take a long time to complete, and in that period they might be interrupted or paused by some circumstance, and resumed later. Right now, there isn't a comfortable way to visualize this, because having the task split in two or more separate tasks might lead to redundancy in it's descriptions, checklists, etc. Having an insanely long task all over a Gantt diagram isn't optimal either, specially when it was really worked on 50% of it's declared time.

Get ready to take Workload to the next level! We’re about to dive into an exhilarating major update journey, and we need your help to make it epic! What’s the biggest frustration you face with the Workload view today? What feature are you dreaming of for Workload? Fill out our Workload Survey 👉 , and let’s spark a lively discussion here. Your insights will guide us in choosing 3 to 5 thrilling areas to focus on in the coming months.

I'd love to have the option to have a monthly view of my resources time/effort allocation in the Workload view.

[from ticket] I want to include my events from my calendar/Google calendar on my workload? It looks like I have availability/capacity for more tasks but then I realise I have 3 meetings for 3hrs

Timeline and Workload does not support almost any fields. They currently only show assignee, title, estimate and parent/list name. Add full support for tags, priority, custom fields, etc.. Add standard component for toggling those fields on/off for each view.

We would like to assign people with a fixed percentage of their capacity to a task/project/project phase. E.g. assign Florian with 50% of his capacity (50% * 40h per week =20h per week). Assigning someone with a fixed amount of hours per week (e.g. 20 h per week) would also work. Our intention is to do high level resource portfolio/management. Assign people to projects, check if there is capacity for new projects,... In our use case projects/tasks that take longer than planned will continue to consume the same amount of resources for their duration. Please check out the example in the first screenshot. Microsoft Project. The percentage of the capacity of the assignee is highlighted in yellow.

It would be super helpful to have "lists" as a capacity. I am assigned projects, which are lists, and I cannot be assigned more than X projects each month. But currently can only use time estimates, tasks or sprint to use as capacity

Hi ClickUp team, We really appreciate the faster loading time in the new workload view—it’s a great improvement! However, we’re finding it difficult to read task title details because even at the maximum zoom, almost two weeks are displayed. Would it be possible to add an option to zoom in further, perhaps showing just one week at a time? The “expand task names” option under Layout Options is also a bit overwhelming for us. Thanks for considering our suggestion!