Workload 4.5 | Voters

Workload 4.5

Vasil Enchev

Get ready to take Workload to the next level! We’re about to dive into an exhilarating major update journey, and we need your help to make it epic! 
What’s the biggest frustration you face with the Workload view today? 
What feature are you dreaming of for Workload? 
Fill out our Workload Survey
 👉, and let’s spark a lively discussion here. Your insights will guide us in choosing 3 to 5 thrilling areas to focus on in the coming months.

April 16, 2026

Daniel Lenarczyk

would love to see the visual correlation between (a) time assigned for each task and (b) size of the box describing this task - so I could see at a glance e.g. which tasks take too much time in a given day

Vasil Enchev

Daniel — great call. The disconnect between a task's time estimate
 and its visual footprint
 in Workload is a real UX gap, and proportional task bars are one of the things we're scoping for 4.5.
Quick Q to make sure we nail it: would you also want manual override
 (drag the bar to adjust duration directly from Workload), or do you prefer the bar to stay read-only
 and reflect the estimate?
Both have use cases — just want to know which is more important for your team.

Daniel Lenarczyk

Vasil Enchev - thanks, that sounds great. The option to manually change the time est (dragging the bar to resize it) would be great as well.

sk W

Just submitted the workload survey — thank you for the recent grouping improvements in Workload 4.5, but I still have some real pain points I'd like to share while the conversation is fresh.
· ⚡ Performance first — The view lags and often needs manual refresh. Please adopt WebAssembly and virtual scrolling for smooth 60fps on large Workspaces.
· 🕸️ Add a Graph relationship network view — I need to see tasks, Docs, Goals, and members all connected, with drag, 1–5 hop expand, and export.
· 🌐 Full offline access on all platforms — Let me view and edit task details offline and sync quietly once back online.
· 🖥️ Multiple independent windows — Popping tasks/Docs into separate windows would stop me from opening a second ClickUp instance just to cross-reference.
· 🎨 UI refresh with modern visual power (like Fluent UI) — Bring back green–yellow–red, add adaptive card density, and allow configurable task bar fields like in Calendar.
· 🧮 LaTeX math rendering in Docs — Raw LaTeX source is unreadable. Please integrate KaTeX for inline and block formulas.
· 📱 Task Type icons on mobile — I can't tell a regular task from a Milestone or meeting notes at a glance. Add type icons and progressively bring more desktop features to mobile.
· 🔔 Standalone Reminders — Move them from the hidden “…” menu to a dedicated field in the task panel, with a separate Reminders center on App and Web.
These are the most real, high-frequency pain points my team and I face — thank you for listening!

Vasil Enchev

sk W — thanks for the depth here, this is one of the most thorough pieces of feedback we've gotten. Lots to unpack so I'll keep it tight.
Performance / Wasm / virtual scrolling
 — this is the headline for 4.5. We've seen your separate Wasm post too. Incremental hydration and offloading compute is exactly the right direction.
Configurable task bar fields + UI refresh
 — on the shortlist, overlaps with Fields support for Timeline & Workload (247 votes).
Graph relationship view, offline access, multi-windows, LaTeX in Docs, mobile task type icons, standalone reminders
 — these are all real but live outside Workload 4.5 scope. I'd love it if you split them into individual posts so they can be voted/tracked independently — happy to help cross-link.
One Q on the graph view: what's the typical 5-minute use case you have in mind? "Find all tasks blocking this goal"
 vs "see who's connected to this doc"
 vs something else — shapes whether it belongs in Workload, Brain, or a new view.

sk W

Vasil EnchevI'm glad you replied. Let me dive into the Graph view and the 5‑minute scenarios you asked about.
The inspiration comes straight from VirusTotal's Graph (https://www.virustotal.com/gui/graph-overview). It visualises threat data through nodes (files, URLs, domains, IPs, etc.) and edges, with drag, pan, and zoom. Clicking a node expands related data, helping analysts quickly pivot between multiple data points and build a complete investigation map. It supports 1–5 hop step‑by‑step expansion, and you can export the graph as a collection or embed it in external pages.
Translated to ClickUp, the relationship view should connect Tasks, Docs, Goals, and Members as nodes in the same way, so users can navigate intuitively between entities just like in VirusTotal Graph, quickly understand the connected network of an entire Workspace, and rapidly locate what they want to edit — ideally with the ability to edit directly on the node (for example, a task could be edited inline, while a Doc might open in a new window). In short: map the VT Graph paradigm directly onto ClickUp — nodes are Tasks/Docs/Goals/Members, edges are links/dependencies/relations, and the interaction model is the same.
As for the 5‑minute use case: the most common scenarios would be:
· "Find all tasks blocking this Goal" – starting from a Goal node and expanding 1–2 hops to see dependent tasks.
· "See who is connected to this Doc" – clicking a Doc node and instantly seeing linked tasks, assignees, and related goals.
· "Quickly locate and edit something" – spotting a task in the graph and editing its status or fields right there without switching context.
I see it as a relationship layer that could sit under a new view or possibly inside Workload, whichever makes the pivot behaviour feel fastest and most fluid.
Hope this helps nail down the scope. Let me know if you need me to split any parts out into separate feature posts — happy to do that.

sk W

Vasil EnchevThe standalone Reminders feature request post is here:

https://feedback.clickup.com/feature-requests/p/suggestion-make-reminders-a-standalone-feature

Stacey Lopez

Just submitted the workload survey - kudos for the recent work to allow us to subgroup. 
* My main need is focused in the area of grouping. 
͢  Wherever Assignee can be selected, allow us to also choose multiple People type fields. I have custom people fields that denote if a person is a collaborator or reviewer on a task. A person's capacity isn't only determined by what they are assigned to... being a collaborator or reviewer also eats up a lot of time.
͢  I would love to be able to switch the axis and look at an Assignee (as well as ANY custom people field) as the main grouping, and THEN subgroup by a custom field... this would give me the ability to use the custom fields I have (client, project, product, etc.) to see at a quick glance how many projects they are tasked in or the type of work a resource is involved in.
* Another area of need is in the layout
͢  Be able to also view by quarter and year. Sometimes you just need a quick glance to see where there are gaps in capacity down the road.
* Task Details
͢  When I see the bar in the Workload view, let me choose what info to display (like in the Calendar View - I have the ability there to display multiple fields on the task bar)
͢  When I hover on a task bar, let me choose what fields I want to display. It is assumed that the most important info is the status and priority but there is other info that is key that I can't see unless I click into the task detail.

Vasil Enchev

Stacey LopezStacey — these are sharp asks and all in scope for 4.5 conversations.
Group by multiple people-type fields + axis switch
 (assignees as primary group) — this would unlock real flexibility for teams that don't use the default assignee model. Curious: which "people fields" do you use today (assignee, reviewer, custom fields)? Helps us prioritize.
Quarter / year views
 — we've heard this several times. Are you using it more for capacity planning
 or executive reporting
? Different optimizations.
Customizable task bar info + hover fields
 — also on the shortlist (overlaps with Fields support for Timeline & Workload).
If you have appetite, splitting "axis switch / group by multi-people" into its own post would give it focused upvotes — happy to help frame it.

Michael Rosenberg

Just submitted my survey, but the biggest is performance and reliability (always #1 priority) but I would love a feature that gives me a button on each task/subtask in workload that opens a split-screen panel for that specific list in which the subtask or task lives. This panel would let me switch between different views for that particular project (i.e. list view, gantt view) so that I could make overarching project updates within the context of workload view.

Currently, when we do workload management we have to have two ClickUp windows open - one with the workload view and one with the project opened. Because our projects rely on dependencies, we make the updates in the project itself and not in the workload view. If there was a way to see overarching project context within the Workload view, we'd be able to jump in and out of the project context without ever leaving the workload view.

Vasil Enchev

Michael RosenbergMichael — split-screen / side-panel for context-switching is a fair ask. We've heard similar pain (

"I'm planning capacity in Workload but I need to update the underlying task without losing my place"

A few clarifying questions:

Would the panel ideally show
the list view
(multiple tasks) or
a single task detail
when you click a bar in Workload?
Should the panel
persist
(stays open as you click different tasks) or
pop in/out
per click?
On performance/reliability — what specifically breaks for you today? Slowness, sync delays, view crashes? Helps us scope the right fix.

Julie Babin

Hi, I am still using Excel to track capacity. I would prefer using only one tool. Having the ability to have a widget or dashboard to track capacity per person, per week, per month, by a range of dates. Excluding time off or sick days.

Vasil Enchev

Julie BabinJulie — heads up on what's near-term:

PTO and Work Schedules at the workspace level

are landing very soon, which should cover the "exclude time off / sick days" piece cleanly without you maintaining it in Excel.

On the broader capacity-tracking view, I want to understand the shape before I can say more:

Is this primarily for
planning ahead
("do I have capacity to take on Project X next month?") or
looking back
("did we ship what we said we would last quarter?")
Per-person rollups, per-team, or both?
When you say "widget or dashboard" — embedded
in
the Workload view, or a separate page you navigate to?

Not committing to anything specific yet — just trying to scope it right.

Gregory Ivanov

Hi Vasil! My top priority is as a PM who uses workload every day as a primary planning tool:

The special situation is on vacation/ill, you need to delay the In Progress task for a week or more, it's clear that you can manually drag it, but it would be easier if you added the ability to add a second line to Dates, when activating the second line and putting dates there, transfers the task to new dates and the interval between them remains empty for this particular task, it will also help a lot with Reopened situations, now with a long difference in income postpone to new dates, as there are gaps in the past and it looks like the employee is not effective, of course you can view the task history (but many won't delve into it), and when implementing such a feature after Reopened, you can simply put an additional line and put it to work, without gaps in the specialist's download history.
I also don't have enough visual effect for deadlines (any), sprint deadlines, or release deadlines. If there was a visual display of such things, any time someone called to share the workload, the team would be synchronized to such dates, with less bureaucracy.

Vasil Enchev

Gregory IvanovGregory — thanks for the detail, especially the Reopened-with-gaps point. Two distinct asks so I'll split them:
1. Delayed / vacation / reopened task handling
 — the "second line on Dates" model is interesting. If I'm reading you right, you want to push a task forward without losing the original schedule from history, so the workload chart doesn't show false productivity gaps. That's a data-model question, not just visualization. Clarifier: do you want the original dates visible in Workload
 (e.g. as a ghost bar), or only in the task's history? Different effort.
2. Visual deadlines (sprint / release)
 — useful context. To make sure we'd solve the right thing: are you thinking horizontal milestone lines
 across the view, per-task deadline badges
, or both? And is this more about team awareness
 (everyone sees the same deadline) or individual planning
 (I see my upcoming deadlines in my Workload)?
Not committing to either yet — just want to understand before we scope.

Katherine Guerra

Hi Vasil, when will you be implementing the task block separations on different days?

Vasil Enchev

Katherine GuerraKatherine — good news here:

variable time-estimate distribution per day

is launching very soon (weeks, not months). You'll be able to split a multi-day task across its date range with different hours per day — e.g., 4h Mon, 2h Tue, 6h Wed — instead of the even-spread default we have today.

I'll drop a note on this thread the moment it ships. If you have specific patterns your team tends to need (front-loaded, back-loaded, custom by day, recurring weekly shape), share a couple of examples and I'll make sure the rollout handles them well.