Feature Requests

Today in clickup we were only able to create a role based on members, guests, and administrators. We would like to create the possibility of creating a permissions profile with limited members.

It would be great if we could limit the ability for users to duplicate or create folders if they have a certain custom role. Currently there are no customizable features related to folders.

I would like the ability to lock a user out of the Workspace without removing them from ClickUp. Ideally, this would also change the account type to View Only Limited Member that would not count against paid user seats. This would work in conjunction with being able to clone a user's access so that when a user leaves the company we can lock their account and then when a new user is assigned to the position, they can instantly be assigned all the previous user's tasks.

ClickUp still imposes outdated password constraints — like maximum length limits, forced complexity rules, and restrictions on using spaces. These go against modern best practices from NIST, ANSSI, and others, which recommend: Supporting long, user-friendly passphrases (e.g. 4+ random words) Dropping arbitrary complexity (e.g. @, uppercase) rules Allowing spaces and longer passwords (>64 chars) Enabling passwordless auth (FIDO2/passkeys) Blocking passwords found in breach databases These outdated rules weaken security by encouraging bad habits (e.g. reuse, simple patterns) and make ClickUp less usable for security-conscious users and orgs. Please consider modernizing this. Bitwarden, GitHub, and Google already follow these principles.

My request is Simple: Allow users to assign tasks to any team member, regardless of whether that member has access to the task’s parent list or folder. Currently, in order to assign a task to someone, I have to first share the entire folder or list with them. This creates friction when I’m simply trying to assign a one-off task or delegate something quickly — especially compared to platforms like Asana, where assigned tasks appear in a user’s “My Tasks” view automatically, even if they aren’t a collaborator on the full project. Here’s what I’m envisioning: • I create a task and assign it to someone. • If they don’t already have access, ClickUp either: • Automatically grants them access to just that task, or • Prompts me with an option to share the task with them without sharing the full folder/list. This would preserve privacy and folder structure, but drastically improve speed and ease of delegation. Thanks for considering this! I love using ClickUp and would love to see this kind of flexibility added for more efficient team workflows.

Feature Request: Automatic Sharing of Notetaker Docs with Workspace Members Description: We would like the ability to automatically share newly created Notetaker Docs with all members of our ClickUp Workspace. When a Notetaker Doc is created (either manually or via the Meeting Notetaker feature), the Doc should be automatically shared with all workspace members, granting them view access by default. Use Case: Our team relies on Notetaker Docs for meeting notes and collaborative documentation. Currently, each Doc must be manually shared with the workspace, which is time-consuming and prone to oversight. Automatic sharing would ensure that all relevant team members have immediate access to important documentation, improving transparency and collaboration. Requested Functionality: Add an automation trigger for “When a Notetaker Doc is created.” Add an automation action for “Share Doc with all workspace members” (with configurable access level, e.g., view or edit). Optionally, allow this automation to be scoped to specific Spaces or Folders. Benefits: Saves time by eliminating manual sharing steps. Ensures consistent access to meeting notes and documentation. Reduces the risk of information silos or missed communications. Thank you for considering this feature!

There is already an option to limit visibility of custom fields: toggle "Visible to guests and limted members". Please expand to other roles. For example, there are custom fields that only admins care about. I don't want those custom fields to clutter everyone else's views. Thanks

We need the ability to restrict who can share items with Limited Members/Guests to Admins and/or custom roles. Ex: We have a contracted employee who is signed up as a Guest to our workspace. We do not want anyone to share items with him beyond what we have shared with him.

The Manage people page has a column called 'Access'. In that column you can see the Folders, Lists, Tasks that are shared with a Guest (or Limited Member). Add Chat Channels.

For forms, for docs, for any external/publicly shared resource. We would like OUR customers to see OUR domain name in the browser address bar. It provides a sense of trust and security if we are sharing URLS with customers.