Feature Requests

In our large department, we have created a separate Folder for each team, where projects and tasks are organized into different Lists. This year, we are facing a new challenge: we have a set of projects that are shared across multiple teams, and we need all teams to collaborate on a single List while that List remains accessible within each team's own Folder. Currently, there is no native solution in ClickUp for this scenario. Teams are forced to rely on workarounds such as duplicating Lists (which are not synced) or using filters and dashboards (which do not provide a satisfactory user experience). When looking for a solution, we realized that ClickUp already provides this capability at the Task level — a Task can be added to multiple Lists using the "Add to Another List" option, and all instances remain fully synced. This is exactly the same logic we need for Lists. If this capability exists for Tasks, why shouldn't we be able to do the same for a List across multiple Folders or even Spaces? Our proposal is to add "Add to Another Folder" and "Add to Another Space" options to the right-click menu of every List, so that a single List can exist simultaneously as a Mirror in multiple Folders or Spaces, with all changes, tasks, comments, and updates fully synced across every instance in real time. This feature would be a game-changer for project managers handling cross-team projects, giving them the flexibility to define shared Lists across different Folders and Spaces without losing the context of each team's own workspace. It would eliminate redundancy, prevent miscommunication, and enable true cross-team collaboration — all within the same unified platform that ClickUp promises to be.

When a condition is met on an item in one list, it should automatically be able to trigger actions (such as creating, updating, or modifying tasks) on related lists. Currently, the only supported action is creating a task in another list, but the vision is to expand this to support a broader range of cross-list automations driven by conditions.

The list template my workplace uses has multiple "01. #####-[specific job here]" tasks, where I have to fill in the project number every time. If there was a search and replace all feature that would make it so much faster. It can't be a batch option because only part of the task titles need to be changed.

Please let us add a new item in the list from the very top. We need to scroll the list all the way to the bottom where we find "add task". If the list is sorted by "created by" and the order is decending then let the user type it from the top, i.e. most recent entries stay at the top and are entered at the top too. This can be reversed when the sorting is done in ascending order. The main pain point is that the user has to scroll all the way to the bottom of the list (list can get too lengthy) just to make one entry.

With a few minor changes, it's possible to make List View much more powerful, and manage most your task activities right from within List View, without having to open the individual task popup. -Allow text formatting inside task/subtask titles, at the very least bold. (this is really the most critical missing feature for us) -Allow line-return inside task/subtask titles (this is critical as well. if a 2-3 line title is sufficient to show all details needed for a subtask, having to add a description doesn't make sense) -In List VIew, Tasks/Subtasks are missing comment icon/count. Can't tell which tasks/subtasks have comments from within List view. So if working primarily from list view -Add a "Comments" column, which shows comment count. -When hovering over task/subtask name, show more options such as adding comments or attachments right from List view. http://prntscr.com/ps1bfk -Allow showing comments inline, just like subtasks. http://prntscr.com/ps180k -Allow showing attachments inline, just like subtasks. -Allow expanding/collapsing task description right within list view, so there's no need to open task popup. (only shows up for tasks that have description text) -In Lists, on left side of task, allow showing the status checkbox always expanded for all tasks. It's hard to tell task status visually with a thin line, and also tricky to move mouse into proper place to expand it http://prntscr.com/ps198t -Allow emoji icons inside Status names. Or assign an icon to a status.

Can be cumbersome to select the list every time. Some folders are used more than others in Everything View

It would be great to be able to add Sections to Lists. This could also be thought of as grouping certain tasks within lists. Sometimes you want tasks to be in one list, but also be able to group them/put them in to sections, so you can better chunk them. For example, I make films, and I would like a list for a film to be able to be grouped in to "Development", "Pre-Production", "Production", "Post Production", "Release". It isn't suitable in this instance for me to make each film have its own project and then make individual lists, because I group film types as projects. For instance, I have a Project "Short Films", then each short film is a list. It would not work having a Project for each film, as the project list would be huge. This is something that can be done in Asana, and is very useful.

Would love a sort feature, not just for parents tasks, but for subtasks as well, on the main list view, when tasks are exanded.

It would be great to see an automatic progress bar at LIST level so you can see a snapshot of task completion for an entire project (eg a list).

Unless I'm mistaken, ClickUp’s Board view currently only allows tasks to be ordered manually within columns or by a limited set of sorting options. There appears to be no way to automatically order tasks based on important workflow events such as Date Closed, Date Status Updated, or other system/custom fields. This creates problems for workflows where the sequence of completed or recently updated tasks matters, particularly when reviewing work that has moved into a “Done” or “Completed” status. At the moment, tasks appear in an arbitrary order, which makes it difficult to quickly understand what was completed most recently. *** Requested functionality Allow Board view columns to be sorted automatically by: Date Closed Date Status Updated / Status Changed Date Created Date Updated Custom fields (including date fields) This sorting should work within each column, similar to how List view allows sorting by multiple criteria. *** Why this matters Many teams use Board view to track workflow stages. When tasks reach a “Done” column, users often want to see: The most recently completed tasks first Tasks ordered by completion date Tasks ordered by a custom workflow field Without this capability, Board view becomes far less useful for reviewing completed work or understanding recent activity. *** Example use case A team moves tasks through a workflow until they reach Done. They want the Done column to automatically show tasks ordered by Date Closed (newest first) so they can immediately see the latest completed work without manually searching or switching to another view. *** Summary Add the ability to sort tasks within Board view columns by system fields and custom fields, including Date Closed and Date Status Updated. This would make Board view far more useful for reviewing progress, activity, and recently completed tasks.