Workload view v2
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Vasil Enchev
Fresh from the ClickUp Workload View kitchen: 3 spicy updates 🔥
Betas open
in this order
—and you can sign up for each one below:1) Second-level Grouping (Team → Assignee) with capacity
See
team capacity
side-by-side with each person’s capacity
(farewell, tab-hopping). Plus a clear Team-assigned tasks
subgroup right next to individual assignees—overloads pop instantly.- Sign up for this beta:Join the second level grouping beta
- Discuss on Canny:Workload second-level grouping with capacity
2) Work by Day (daily effort editing)
Turn Workload into a
daily control board
. Plan and tweak effort per day
—right inside Workload—so balancing teams finally feels easy. Type hours directly into each day and watch capacity light up 🟢 in real time.- Sign up for this beta:Work yourself into the beta
- Discuss on Canny:Work by Day — daily effort editing
3) Multi-Interval Task Scheduling
Split one task into multiple
time blocks
(each with its own start/end) so work that starts, pauses, and resumes stays in one
task. No extra subtasks, clearer capacity signals.- Sign up for this beta:Be the first to split a task
- Discuss on Canny:Multi-Interval Task Scheduling
Pick your adventure—or join all three. We’ll add teams on a rolling basis and would love your feedback 🚀
Sergio Sapuppo
Vasil Enchev
the v2 betas look great (Work by Day especially 🔥), but there's one gap I'd love to see addressed in v2: a Planning Mode.
Resource leveling is iterative by nature — you never get it right on the first pass. But today every single adjustment in Workload fires an instant notification to the assignee. After a planning session, my team's inboxes are flooded with dozens of notifications, many already outdated. The result: people stop trusting notifications altogether.
What I'm proposing: activate Planning Mode → rebalance freely with no notifications → on confirm, each assignee gets ONE consolidated summary of their final changes (with a "revert to original plan" option as a safety net).
Note that Work by Day will make this even more pressing: daily effort editing means far more changes per session — and far more notification noise without batching.
I've opened a dedicated request here: https://feedback.clickup.com/feature-requests/p/planning-mode-for-workload-view-suppress-notifications-until-plan-is-confirmed-r
votes welcome if this resonates with anyone! 🙏
Vasil Enchev
Hey everyone, something new I'm working on - better task display (titles and hopefully fields at some point)!
Beta coming soon! 🔜👆
I want to make sure I'm making an improvement because we already have the expand task names option. So what do you think, Timeline/Workload 4.0 material yes or no? Let know over there!
A
Andrew Eyre
Please ensure that all calendar/planner and Workload enhancements are applied equally at the same time for Microsoft Outlook as for Google. Not everyone uses Google and the same requirements apply whichever calendar you make use of.
Thanks
Vasil Enchev
Quick Survey: On need for Primary Team/ Main team
Hi everyone, we are exploring the need for ClickUp to track your Primary Team, especially in workspaces where members belong to multiple teams (user groups). Our goal is to enhance team capacity planning, though there may be other applications as well.
Rachel Balogh
This has been a long-standing wish for us.
Now that calendar integration works properly and we can see meetings and one-day tasks in the Planner view, the logical next step would be to have calendar meetings also reflected in the Workload view.
Currently, meeting load has to be added manually as tasks or estimates, which results in:
- duplicate administration,
- distorted capacity planning,
- and reduced accuracy in the Workload view.
Suggestion:
- Synced calendar meetings should appear in the Workload view.
- The system should automatically generate an estimate based on the meeting duration (e.g. a 1.5-hour meeting = 1.5 hours of workload).
- It should still be possible to manually adjust or override this value if needed.
This would significantly improve workload accuracy and reduce administrative overhead, especially in agency and meeting-heavy environments.
Vasil Enchev
Rachel Balogh: That's a great idea. Have you thought about whether calendar meetings should affect your capacity on the workload or not? If you haven't already cast your vote here https://feedback.clickup.com/feature-requests/p/show-google-calendar-events-in-workload-view
Rachel Balogh
Vasil Enchev, Thanks, done.
Johnny Petersen
Not having REMAINING time on a task (Estimated minus tracked time) as an option is killing us as an organization. This entire view is COMPLETELY useless as a project manager without it. Otherwise it looks like people have tons of work estimated beyond 40 hours when that's not at all what the situation is.
Vasil Enchev
Johnny Petersen: We are adding something soon, it's not exactly what's requested but it might help - Show tracked time next to estimated e.g.
12h/16h
I'm sure you are in this request but, just in case https://feedback.clickup.com/feature-requests/p/workload-view-to-reflect-time-remaining
Sergio Sapuppo
Can someone from the ClickUp team or beta testers confirm if the new Workload View v2 includes the ability to analyze workload based on Time Remaining (Time Estimate - Time Tracked) instead of only Time Estimate?
The existing Workload view uses Time Estimate as the sole metric for capacity calculation. This means a task estimated at 30 hours with 25 hours already tracked still shows 30 hours of workload, making capacity planning inaccurate for ongoing projects.
I see great features announced for v2 (Work by Day, Multi-Interval Scheduling, Second-level Grouping), but without Time Remaining as a calculation option, these improvements won't solve the fundamental issue of accurate workload assessment.
For medium-to-large organizations managing complex, long-running projects, the ability to view actual remaining work (not original estimates) is essential for:
- Accurate resource allocation
- Sprint planning based on real capacity
- Project timeline forecasting
- Team workload balancing
Please confirm if Time Remaining analysis is included in v2, or if this is planned for future iterations. This capability is critical for scaling ClickUp in enterprise environments.
Louis Cezar Baguio
Hi, I hope that export utilization percentages from the Workload view are included in the Workload View V2 rework. Many companies and organizations require this kind of reporting for utilization, and it would be very helpful if they could easily export it directly from the Workload view.
Michael Rosenberg
This may be what Vasil Enchev is mentioning in his post (would love confirmation though!) but I'd LOVE the ability to weight a task time estimate across certain days.
For example, we may have a task that has a 2d duration and 4 hours of time estimate. It'd be incredible to be able to weight those hours in a custom way across those 2 days:
Day 1: 3 Hours
Day 2: 1 Hour
This is because a lot of our tasks are multiple days because of revision/review cycles, but the bulk of the work is front-loaded in those task durations.
Another example, our editor is putting together a video edit. They lock in on the task on Day 1 and track 4 hours, but then we review internally the next day and there may be just an hour or two of work remaining to be done on Day 2.
This would let us balance our workload a lot more accurately, because right now we're giving tasks 2 days to account for review cycles, but because it equally splits the time estimate across those two days, it's not an accurate representation of how the workload will actually be distributed.
Is this planned Vasil Enchev
Dwayne Sauls
This feature should highlight team members in RED and not GREEN when they have too few allocated hours in the Workload view.
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