Work by Day (daily effort editing)
beta
André Kallehauge
The ability to set custom hours to any day that you have the task planned for. e.g. 6,6,4,0,8
Original description:
For now if I have a task with estimate 27h Click up will divide it equally for all days. So if I think this task will take me 4 days it will be divided 6:45 for each day. This is wrong approach because most likely I will be working 3 full days (8hours each) and rest 3 hours on 4th day.
So I wish to change how workload is divided throughout a chosen period.
(I have copied Simonas' description from https://clickup.canny.io/feature-requests/p/workload-2)
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Hazel Weatherall
This is looking really good, I like that I can now assign a task to be worked on throughout the week - a few hours here and there.
However, I don't want blocks to show up on days where the assignee isn't working on that task. If they are assigned to work 2 hours on Thursday and then 2 more hours on Monday, I don't want big blocks of 0 hours on Friday, Saturday, Sunday. Maybe something like a line connecting the same task across the week so I can easily see the connection (see attached).
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Vasil Enchev
Hi everyone, quick update on Work by Day! 🚀 We're expanding it:
Work by Week and Work by Month
are now rolling out to this same beta group.What it is: today Work by Day lets you set granular time estimates for a long task day by day. Now you can set those granular estimates on a weekly or monthly scale too, so long-running tasks are easier to plan and track without having to break everything down to the day.
If your workspace is part of this beta, you already have access. We'll keep posting updates here as things progress. Thanks for all the feedback that got us here!
Michael Rosenberg
Vasil Enchev We've been having issues with work by day for months now and have filed bug reports and even spoken directly with Dean Phillips who assured me the team was aware and working on a fix. CLK-1077453
Work by Day has been creating incorrect relics of tasks that were at one point allocated.
In the attached screenshots you can see an example of the issue we're seeing.
A task that was allocated using WBD is showing a start date of 5/28 and a due date of 6/02 in the workload view.
The task is actually scheduled to start on Monday 6/08 and end on 6/11.
I can see this task has been corrupted by WBD because it has the three horizontal lines next to the time estimate. There is (still) no way to "reset" or "remove" the allocation to fix this issue.
You can also see that it's attributing the task to the wrong assignee in the workload view. In workload, its showing as assigned to Josh when it is in fact assigned to Louis.
This bug report was filed in February. I met with Dean and Zeb at the end of March.
We're still having these issues. We initially LOVED this feature and still love the idea of it - but we've completely stopped using it because it has broken our workload view so deeply.
Can we get an update on what's going on here?
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Vasil Enchev
Michael Rosenberg: Sounds like the sync system we are waiting for to release this feature to the public.
Few options while we wait:
A) We can switch it off for your workspace and it will fix the issues. (Get it to what it was.)
B) There are ways to amend this task manually. For example, if you right-click on the task schedule while in wokrload view and choose unschedule, it will delete the allocation and dates, then you can set dates again for the task.
ETA on the real fix is about 1-2 weeks
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Michael Rosenberg
Vasil Enchev Thanks Vasil, I think we'll opt for Option A (turn it off for us) until the real fix arrives. It's destroying our trust in the system, and the workaround is less than ideal, even though I appreciate you pointing out that fix.
If you're able to switch it off for us, that'd be most appreciated!
Vasil Enchev
Michael Rosenberg: quick update. I've gone ahead and removed your workspace from Work by Day for now, so it'll stop creating those broken allocations and you've got a clean slate. The fix for your issue (CLK-1077453) is in testing on our side, and you'll get access again when we GA the feature in a few weeks. I'll come back here once it's live. Thanks for sticking with us on this, I know it's been a long road.
Vasil Enchev
Quick Survey: On need for Primary Team/ Main team
Hi, we are exploring the need for ClickUp to track your Primary Team, especially in workspaces where members belong to multiple teams (user groups). Our goal is to enhance team capacity planning, though there may be other applications as well.
A
Alex Lechev
Potential Bug with Modify Work By Day - task splits into multiples
When creating new events they appear as multiple copies of the same event, often with the hours split between them. This has been encountered on both events with multiple users assigned and single users. Screengrab provided for illustrating the issue.
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Vasil Enchev
Alex Lechev Thanks, we will investigate and prepare a fix. I also notice text doesn't look great - can you take a look if this would be a better solution for task titles?
Vasil Enchev
Alex Lechev: In this case, you’ve either knowingly or unknowingly created allocations for the task by editing the hours. That usually isn’t a problem when Workload is grouped by assignee, but here it gets tricky because it’s not grouped by assignee, and you’ve switched from simple start/end dates to more granular estimate editing. As a result, there are now 4 separate allocation items.
What would you expect to happen here?
For a second, let’s also assume the estimates are different — 10, 15, 20, and 25 rather than all being 20.
A. Show multiple assignee allocations as separate items, but only display one avatar per item when not grouped by assignee, with each item showing its own correct estimate, for example 10.
B. Show a multi-assignee task as a single item with the total combined estimate.
This gets even more complicated once we add task splitting in the future. At that point, would you expect to see the split allocations, or just the combined version derived from the task’s start and end dates?
Vasil Enchev
We're seeing strong demand for an always-on Work by Day view. Can you answer 3 quick questions?
Thanks a bunch!
Adam
This is great! But right now, there isn't an easy way to see exactly when a task is scheduled without manually opening the "Modify work by day" menu (as shown in the attached image). This adds an extra step to getting a clear overview of the schedule.
I’d love to see the multiple time allocations made visible directly within the regular Workload view. To keep the UI clean while improving clarity, you could use faded colors to represent these allocations. This would provide an immediate visual cue of the planned effort without the need for extra clicks.
I believe this would make the tool much more intuitive and help teams manage their capacity more effectively.
Next step to use this as your own main schedule would be to set up your calendar into the workload.
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Vasil Enchev
Update
: We fixed that nasty bug with the Keep task effort
not working correctly, please go ahead and test this feature again :) We also let all of the organizations in the waitlist in. You should all have access now! Don't forget to comment and give feedback! We are counting on it!
Liam
Hey—Vasil Enchev, I hope things are going well on this, is the beta for it starting soon? ETA mentioned November.
Anett Korsgaard Nissen
Vasil Enchev - do you have news on the Beta for this functionality and when it is released as a beta?
I have signed up for it and looking so much forward to get this up and running after long waiting
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