Vasil Enchev wow! Can't wait when this will be available. Do you have ETA?

Vasil Enchev - this is great news. Will we be able to set what time these are worked on, like in calendar view so it syncs to the users calendar? This would be a gamechanger if it works like float.com (we've seriously considered moving to float + asana purely for this). And does it warn you when you've booked more than the estimated time (/budget) for the task? Looking forward to using it. Keeping tasks and projects on track/budget is something we really struggle to do with ClickUp.

This looks promising Vasil Enchev, can't wait!

Mateusz Konieczny: No date at this point but aiming for last week of November, things are taking shape now but we want to polish this experience as much as possible before sharing with everyone here.

Dave Montrose: Good thinking! There is actually a master plan, a related feature coming to Calendar, the goal is to see suggestions when to work on each task which is already planned and those suggestions to be with the duration of the daily estimate provided. You will be able to pin or manually change times as well from the Calendar. However, I can't comment on ETA for that.

Vasil Enchev

Right now, Workload view works by changing the Start and Due Date. Start and Due Date should be and move.

So will Workload view (and others - Planner, Calendar, etc) now allow Tasks to be shown by their WORK SESSION dates instead of Due Date?

Guy Mannerings Yes and no. Tasks remain anchored to their start and due dates. You can adjust daily hours - including setting a day to 0 - to create gaps. We’re also adding task splitting: each split stays within the start–due window, and if you move a chunk outside it, the task’s start/due dates update accordingly. Net result: you can have sizable gaps while staying in sync with task dates.

Vasil Enchev, I've signed up to the beta as well. Can't wait to see this in action!

Vasil Enchev Not sure the due date should change because you set a split after it.

Hope that makes sense!

Vasil Enchev Also, do you have to manually set individual days to 0 hours? Or can you simply choose individual days to work on something?

How you described it sounds like, if we were to split 20 days apart, we would have to manually go through 19 days marking them as 0 time.

Or have I misunderstood that?

To me, the best system is simply to hit a "create work session" button on a Task, then use the calendar to pick a date and time.

Vasil Enchev Any updates on the Beta access for this, please?

Dave Montrose: Hey Dave, wondering if you have tried the feature yet?

To answer your question (with a bit of delay) we have daily capacity and thanks to this feature it's going to be easy to see if you go over it even after daily overwrites/adjustments)

Vasil Enchev - I've tried it, thanks. The feature doesn't match your screenshot in the Beta Documentation, however (https://doc.clickup-stg.com/333/d/h/ad-3492221/8bbbf935800dffd). This introduces a couple of issues: Where you have the location of the task on the left (EPD Squads | Workload 3.0, Marketing | Website, etc), those do not show for for me, so the task locations aren't clear. The ability to split by day is a grey button that says "modify by workday" that needs to be toggled on or off, which makes little sense to me – why not just have the ability to split tasks permanently on?

I also think given there's a calendar you can switch to to see what tasks you're working on, this feature is currently at odds with that. For example if I want to resource 4 hours of a task on a Thursday, and 8 hours on the same task on the Friday, it just blocks it out and says it totals 12 hours. If I then say to start the task at 2pm on the Thursday, it blocks out 12 hours non-stop. But I've already told it I want 4 hours on the Thursday and 8 on the Friday. So if I then want to start the 8 hour block at 9:30am on the Friday, it can't do it. So it splits the hours, but doesn't seem to handle scheduling properly.

On top of that you also have a 'planner' calendar, which is basically just another calendar. So it's great you're adding this, but I think until you've made it so the calendars and resourcing are effectively alternative views of the same thing, you're digging yourself further into a mess, imho.

Guy Mannerings not exactly, but you’ll be able to adjust the time between the start and due date however you’d like.

With an upcoming beta for task splitting, you can split work across the timeline with gaps in between (what we call multiple allocations for a task).

As for the “no” - that was an intentional decision. We chose to keep allocations synced with the task’s start and due dates so there isn’t more than one source of truth or a risk of dates getting out of sync. Whichever you change (task dates or allocation dates) the other is going to sync with it. So the task dates will act as boundaries.

Vasil Enchev

But if you change the Due Date based on a work session (where that work session is after the Due Date), .

Just because I work on something AFTER a Due Date, doesn't mean the Due Date has changed - I am simply late with it and it is overdue and I am working on it after the Due Date.

That means we now have to make ANOTHER Due Date field that is fixed to keep an actual source of truth. So now you have 2 x Due Dates. I.e., which is the source of truth?

Compare to a simple "Work Sessions" Custom Field that does not change the Due Date. In that instance, nothing is incorrect. You can simply highlight if a work session is happening after a Due Date.

This is very important for personal tracking or client work. You MUST have an actual, hard, non-auto-moveable Due Date that can only be moved manually. This is needed for accuracy.

Same thing with Task Time Estimates. - Neither "Keep Task Effort On" nor "Keep Task Effort Off" allow us to leave Task Estimates as we set AND create manual entries exactly how we like. One or the other adjusts.

But what if we want to set an estimate, but then set more or less time than the estimate? There are multiple reasons why you might do this.

This is currently not an option, because of this idea that automatically adjusting everything is always helpful, which is not the case. I personally rarely want auto-edits. Optionally, sure. But we need an option to go fully-manual. It can then simply highlight in red/green if we are under or over estimated hours.

Again, how are you meant to track that you estimated it was going to take 20 hours, but you had to allocate 22? Now you need a SECOND Time Estimate Custom Field to keep it accurate.

Or what if you estimate 20 hours for a Task, but simply aren't ready yet to allocate all sessions? There is no option for this. You must either distribute across all days, or auto-change the estimate. There is no option to NOT allocate days or NOT set the estimate without knowing those fully yet.

Or what if you make an edit in Workload view, it auto-changes everything (none of which you wanted), and now there is no way to go back to what you had? It's hard to remember how you had hours set.

Hence, any auto-changing of Time Estimates and Due Dates needs to be optional, and it just needs to highlight if you are over/under-running or under/over-estimating.

Vasil Enchev

I think this makes things way more complex than it needs to be for non-team users that simply just want to plan times to work on Tasks.

I appreciate this is Workload view, which is really for Teams, but if this is having a trickle-down effect on how individual work sessions can be done on the TASK level in the future, I am thinking ahead as to how that might work.

I simply want to go to a Task, hit "add work session", and add a work session without it changing any Due Dates, without auto-balancing across dates, etc. Those are good as OPTIONS, but not as automatic adjustments. (And to be able to do the same from Calendar view.)

I don't want to HAVE to set Start and Due times and Time Estimates to make it work, either.

It also isn't great for if you want to work on Tasks quite far apart from when you last did. It only really works well for short Tasks over a couple of weeks. What if I want to work on a Task a month after the last time I did? now I need to set a Start and Due Date over those months, which also then clogs up my calendar.

We just need a simple property that is "Work Sessions", the option to decouple them from Due Date and Task Time Estimates, and then to be able to set multiple work sessions manually. (At least on the individual Task level away from Workload view, as I appreciate that is the focus right now. Just thinking ahead, and to another popular request of having work sessions for Tasks.)

Similarly, the "1 Task not estimated" notification on each day assumes we always want to set times to work on every single task every single day.

That should only show on the Task level when you hit "modify work by day", not on the Person level up top. I.e., sure, highlight a 0 hour day on a Task once you expand it. But I don't want to work on every task every day.

Again, this does not take in to account single users, who need way more flexibility than a team being managed by someone.

Vasil Enchev

There is no way to wipe Time estimates and/or Due Dates. Once set, you cannot delete them. I try clearing Due Dates, but can't because work sessions are set. So I try deleting work sessions, but can't, because Due Date is set. I can't change work sessions to 0h because of this auto-allocation. It keeps putting everything back.

Guy Mannerings: Wiping the estimate is a bug - we are going to fix it asap. Removing due dates - i couldn't reproduce this. Any steps?

Guy Mannerings: that it might be something we do in a future update to allow you to decouple allocations (work sessions) from the start / end range of the task. We'll see even. A feature is coming next which is splitting but that would use the same logic, still on calendar and workload view it will look like 2 separate bars (not connected) but inside task we continue to show you the earliest and the latest.