Time Blocking
planned
Zachary Martin
If I have a task that will take 8 hours to allow me to schedule 4 hours for Monday and 4 hours for Tues. (Roel)
Log In
J
Jeremy Jacobs
I would love this feature to be able to split a task over multiple time periods. Having to book it in manually is laborious.
Jessy Martin
This may be too much, but it would be above and beyond if we could schedule recurring time blocks in a way that mimics how calendar meetings work (aka- ability to reschedule, cancel, extend, etc, an occurrence in the series without impacting other occurrences).
L
Luke Burrell
I've seen in some other software that when you schedule time into a calendar you can split the task and move the other half elsewhere. In others you can work down time. So it 10hrs were estimated but you only schedule 4hrs, the remaining 6hrs can be scheduled elsewhere.
Juan Grandas
Luke Burrell we’re exploring this.
Lot's of opportunity when considering what happens to the remaining 6 hours—should it be auto-scheduled, and if so, based on what criteria?
Or should we just suggest auto-scheduling?
Also, for the 4 scheduled hours, should we suggest using this as a time entry for easier time tracking?
Interested in your opinions!
L
Luke Burrell
Juan Grandas
It should remain un-scheduled (unlogged).
When time is scheduled it would be perfect if it was counted as time logged against the task. However, the day doesn't always stay on schedule. We had an app years ago (TimeSlice + Workflowmax) we used to schedule work. We had our planned week/days and the team would adjust the schedule to reflect reality, therefor adjusting the logged time. eg. If I have two tasks 4hrs each, but the day changed, we would add the new task into the day and adjust the other tasks around it.
It was a great way to schedule/plan but also log and ensure the day was realistically allocated and spent.
Juan Grandas
Hey everyone 👋
I'm the new Product Manager for this area. I'm excited to connect with you all.
Quick update: We're actively collaborating with the calendar team here at ClickUp to explore new possibilities.
As we define the product scope, I'll check back here to make sure we're taking your insight into account. Thank you for your ideas so far. I'll be in touch to make sure your feedback makes its way into the final product.
I'll do my best to keep you posted as we make progress.
L
Luke Burrell
Juan Grandas this is awesome! It will change everything! Very excited.
Extending the original post. There is no pattern. We're more likely to schedule 2hrs Monday and 1hr Wednesday and 1hr the following Monday.
S
Shahar Pitaru
Luke Burrell I agree. There is no pattern. Schedules and priorities always change. It should be simple to split tasks into time blocks and move them around or change their duration without limitations.
E
Ezequiel Cano
Juan Grandas Bienvenido!
Juan Grandas
Luke Burrell I'm with you. Currently, the total time estimate of a task is evenly distributed across the task’s duration, assuming the assignee works on it equally each day.
But in reality, people don’t work that way. The goal is to let not just resource managers (who don't know users schedules) but the users
themselves indicate what they can realistically commit to, leading to a more accurate resource plan.
L
Luke Burrell
Juan Grandas We had this issue just yesterday. We added a full day task but because other tasks spanned over this day. It made it look like the team mate was over capacity (and other days under capacity). The reality was that they wouldn't work on that project that one day. We needed to be able to split the task so some of it could be done Tuesday and the remaining on Thursday and Friday.
Tim Jasper
Juan Grandas take a look at Reclaim ai. I'm currently using it. It has create clickup integration.
David Haddad
Zachary Martin Morgen software has really hit it out of the park in terms of how they handle time blocking with their clickup integration. It provides the most important thing we need - the simple ability to take a task and drag it onto the calendar as many times as you want (all with different hours scheduled if desired). You can even enter time against every time block when you finish it, and it logs over to the associated ClickUp task. The main weakness is that the time has to be entered manually (no timer).
The Calendar view for scheduling CU tasks is IMO better than ClickUP's native one. Mainly due to the ease of having a simple filter button that allows instant grouping/sorting etc of sidebar tasks. Please see screenshot of that.
I really hope you guys provide something this good when you do it natively.
Thanks!
G
Grace Neves
Yes! This would be so useful, especially in time consuming tasks that can't be broken down into subtasks without increasing the admin load.
M
Mirja
Will I be able to re-order tasks in the calendar view in order to create a time block of tasks?
Tim Jasper
Something like Akiflow or Morgen with provision for splitting tasks into different time slots. Also time tracking. eg adjust the time block for a task and click track time and add note or comment to the task.
Anthony C.
Merged in a post:
Adding same task to calendar several times = time tracked not task duration
K
Kolla Saker
Today if you add a task to calendar - what happens is that you change the planned duration / start and stop date of a task.
I would like it to work as you can add a task to calendar to plan when you are working on it - and that time should be automatically added as time worked on that task. (The google 2 way sync is working really good and this way one could plan/replan task in google calendar and time worked would automatically change in ClickUp)
Also you should be able to add task to calendar several times since you are working on that task several periods of time.
Task overall start and end point should be a separate thing as a planning start and end point as shown in e.g. gantt.
This way you can also use start time of task to reflect when you need to start thinking of working on that task and due date as deadline.
E.g planning your task you see today this start date of task coming up and you plan in calendar to work on it tomorrow 3h and day after 4h, which is sufficient since deadline is in 5 days.
Alternatively if you think today's way should be kept. Consider making it possible to automatically (userdefined maybe) or by a click make the duration in calendar for a task for a person = actual time spent on that task.
M
Md Ibrahim Khondkar
Okay
Load More
→