Time Blocking | Voters

Time Blocking

planned

Zachary Martin

If I have a task that will take 8 hours to allow me to schedule 4 hours for Monday and 4 hours for Tues. (Roel)

August 15, 2018

Ricardo Clerigo

Pinned

Update Jan 2025 - We've now started to rollout this out to everyone. Give it a try by clicking the button to the top left of your search bar.
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Hey folks - Ricardo here, Head of Calendar here at ClickUp 👋 📆
Wanted to share a video update with how we're thinking about calendar and its connection to time blocking and time tracking.
Check it out:
https://www.loom.com/share/297c6d5e34b84312be2838b89fdfa0b9?sid=f3b608db-f021-47d4-9f67-4f8316cba002
Would love to hear your feedback.
Link to join the new ClickUp calendar waitlist is https://dev-forms.clickup.com/333/f/ad-1564957/K0PG016NG26J9MKLD7

Lochlin King

Hey Ricardo, I just watched the demo and I have to say that I'm very happy to see ClickUp giving timeblocking and auto-scheduling some attention! I would love to see the auto-scheduling feature be extensible beyond a single work day and to be able to set the auto-scheduler's permissible timeframe for scheduling tasks. For example, I have several tasks that need to be completed within the next 2 weeks lets say. If I were to assign time estimates and deadlines to each task along with constraints for "buffer time" between tasks and limits on timeblock length, the scheduler could go ahead and schedule these tasks. Also, I would really appreciate two-way communication between ClickUp and Outlook since our company uses Office365. I'd like to be able to timeblock/auto-schedule from ClickUp and have it reflect directly in Outlook so my colleagues can see my availability. This would mean if I got added by a colleague to a meeting in Outlook, the auto-scheduler would adjust my schedule to account for the fact that I have a new meeting. These are just some of my thoughts/wishes. Thank you!

Tim Jasper

How/where do we leave feedback for this Ricardo Clerigo?

Michiel Saey

Ricardo Clerigo

I found the new calendar, wow, this might just be become one of the best features in ClickUp. Below my feedback for further changes or additions:

Touch pad scrolling through days is super smooth.
Priorities list, with suggestions, is really useful.
Overdue list (Very clear, demands attention as it should), now a next up list, - like on the home page, would knock it out of the park.
The command bar at the bottom make adding events a breeze.
I pretty sure that you are using the Google integration to piggyback on the planning capabilities. This fine, great even, but it would be nice if I could link my proton account.
When creating a new event, the list or space the tasks belongs to is not mentioned, so two tasks, with the same name cannot not be distinguished from each other.
Same as above goes for the backlog list.
The backlog also seems weird, you have to select a source, but there is no easy way to select all. And then it just becomes a list. A nested selector grouped by space and list seems better. Or next to the filter option, add a group by option, like done elsewhere on the platform.
When creating a new event, and referencing a task, all the closed tasks are shown as well

(1/2)

Michiel Saey

In the priorities tab, which is very useful, but the suggestions also contain closed tasks, so a filter option here would be nice.
In the command bar, closed tasks are still shown. And like on other location, there is no way to identify tasks with same names but from different lists
Tasks with a given due date, on a given time. So, for example, Wednesday from 19:0 to 20:30, are still shown, on top with the all-day tasks.
When I drag an event from the backlog panel, I can put it anywhere I want. But when I search for it from the command bar, I am suddenly limited to work hours, that I can't seem to define myself
work time booked in the past does not automatically add tracked time to that task.
When I click and dragging, then mention a task with @@ I would appreciate it if I could just press enter and create the event, now I have to also give a title.
This page is such a game changer, I want it everywhere, so it would be nice that on the home page, or on dashboards, I could also include this view as a widget there.
Sort option in the backlog list.
Define a start and end time for the calendar, or a way of zooming. Half my screen is taken up by times, like from 01:00 to 07:00, that I will never use.
Work week option (Monday to Friday) could be useful.
Option to take the color of a task from the space it is in? Nice to have
Option to show the list and/or the space next to the task of the event
When you create an event with @@ you can not select a list

2/2

Brad Cannell

Michiel Saey These are good comments. At the moment, I'm trying to figure out how to set the work hours that are available for time-blocking tasks. Did you ever figure it out?

Michiel Saey

Brad Cannell

No, haven't found it yet.

Tim Jasper

Ricardo Clerigo I would love to hear your feedback on the possibility of adding a timeframe view to your new clickup calendar view . (ie like akiflow does). This would allow clickup users to schedule upcoming tasks for completion or review (ie due date or custom date) based on a timeframe (this week, next week, this month, next month etc) rather than a specific date.

Andrew Tomassetti

Is there an update on this? Also, i see the form link for the new ClickUp Calendar is no longer active, any way to still join the beta? Looking forward to trying this out as prioritizing and blocking out time in juggling multiple projects is a pain point.

Colin Cormac

SHOWING or FILTERING Time Blocked Records
I'm using the new calendar, while it's easy to see which records from your priorities are already time blocked (the lighting bolt icon is toggled on), this is currently not possible for the records in the Overdue and Backlog sections. 
It would be extremely helpful to have a way to see which ones are time blocked and even exclude them through a filter. 
I find myself doing some time blocking, getting distracted, coming back a few hours later to continue and this feature/s would make it very helpful to pickup where I left off.
If this is already possible, please can someone let me know how to see or exclude time blocked records?

Vincent Brès

Still wait to enter to the beta. Can I be in please? Need to use the feature

Jordan

Any update on release date? Or any way i can be a beta user?

Jordan

It would be cool if you can not only drag and drop from the side bar list and into the calendar (as shown in the video)...
...but also be able to pick a task thats already blocked in the calendar, and drag and drop it back into a sidebar list of your choosing (Reason: sometimes you dont finish all tasks everyday, so it's nice to be able to have easy ways to reschedule them, instead of letting them get backlogged on your calendar view)
OR, it'd be cool for an automation where, any blocked tasks that are not finished by a due date/time get automatically pushed back into a list of your choosing.
Side bar list name Ideas should be customizable, but some ideas could be:
-UNFINISHED TASKS - RESCHEDULE
-DO
-DECIDE
-DELEGATE
-DELETE

Luke Burrell

So very anxious for this. How are you travelling Ricardo Clerigo? Its been a while since an update on your progress?

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