Different statuses for tasks and subtasks
future
Евгений Степанов
exp: I want custom statuses for tasks and, at the same time, simple statuses for subtasks
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Caroline Ginty
Update Nov 2025: This feature is still on our radar, but not on the committed roadmap at this time. We are hoping to get to this soon, and I'll keep this request updated with anything new as we move forward.
Caroline Ginty
Merged in a post:
Separate statuses for the main task and their sub-tasks
M
Marcin Kroszel
I work in Kanban with my team where we follow a specific development pipeline (statuses): Planned, Assigned, Work in Progress, Blocked, Ready for internal testing etc.
In total there are 8 statuses for the main pipeline.
We use a lot of sub-tasks to complete Tasks. Unfortunately they inherit the statuses from the Main Task which makes them more complex than necessary and therefore unreadable when vieweing the board. For sub-tasks I would like to be able to define a custom states.
In my example that would be very simple: New, Work In Progress, Blocked, Complete
Please implement a possibility to define custom statuses for tasks and sub-tasks separately.
Caroline Ginty
marked this post as
future
R
Ralph Stokes
Caroline Ginty Let's hope you can move it straight onto planned very quickly!
Matthew Burt
Almost 8 years later and we made it... to the "Open" phase
FYI
We are now here 👇
Open: We’re collecting feedback to determine if this will be added to the roadmap.
Future: This is on our radar, but we won’t be working on it for a while.
Planned: This is on the roadmap to work on within the next two quarters.
Building Now: Our team is actively working on this!
Beta: It’s almost ready! A limited version may be available for testing and feedback.
Completed: This has been released!
Not On The Roadmap: This isn’t aligned with our current priorities, but we’ll revisit if circumstances change.
Michael
AMAZING Matthew Burt. First time I've seen anyone break down ClickUp's status scheme. This should be pinned somewhere!
EDIT - don't forget "CONSIDERING"!
Matthew Burt
Michael I just put it here so people don't have to click, but to be fair Luci N. from clickup (and others possibly) have in fact posted the new status scheme: https://feedback.clickup.com/changelog/new-improved-feature-request-statuses
Alex Nascimento
A long time has passed, many votes, and ClickUp still doesn’t want to implement it. I don’t understand.
#TOP10
Luci N.
marked this post as
open
Hey, everyone! We've updated the status of this request to reflect its roadmap status. The Product Manager will provide updates on this post when they have new details to share! For more details about our statuses, check out this post!
Michael
surely after scanning this thread for about 5min, this request will jump straight to "Planned" Luci N.... right???
J
Joey
If you are tracking clients and use tasks as the client record (client name), with subtasks utilized as tasks required to complete for that client (task). In this scenario, the end user completing the task can get confused. Think the partent task might have status of "Client Active" and "Client Inactive". From here, subtasks will inherit those task statuses with current features as of 11/6/25. When in fact, the subtask statuses need to be "Task Open" and "Task Closed", since those are considered to be tasks to be complete for the parent task, in this case the client name.
I have had to create a completly separate custom field to organize client records just so the task status can say "Task Open" and "Task Closed" as alluded to above. But now i am running into issues with adding those tasks to multiple lists, becasue the inherting list expects an open task, and we close many of these tasks and use the custom field status we manually created.
Raina Ahuja
marked this post as
considering
S
Shaniqua Leach
In an art production workflow, parent tasks often represent entire projects—like creating a YouTube thumbnail, tarot card, or digital painting—while subtasks represent the smaller actions needed to complete each phase. For example, the main task might move through statuses like Ideating → Drafting/Creating → Editing/Refining → Exporting → Uploading → Promoting.
However, the subtasks within each phase usually don’t need that same complex progression. A “Drafting” subtask might just move from To Do → In Progress → Done, while an “Uploading” subtask might be as simple as Pending → Complete.
When both tasks and subtasks are forced to share one status workflow, it creates clutter, confusion, and unnecessary complexity. Artists and creative entrepreneurs need the flexibility to have simplified, phase-specific statuses for subtasks while maintaining a broader creative pipeline for the parent task.
Given that this request has over 4,500 upvotes and has been active since 2018, it’s clear this is not a niche need. It’s a fundamental improvement that would make ClickUp far more intuitive and scalable for creative professionals managing multi-stage production pipelines.
C
Clara Pérez-Andújar
Please, this is critical.
Joanna Tiger
Any update on this request? It is still needed. Thank you!
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