Recurring Task at Multiple Times a Day
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Jesse Lopez
I would like to have an employee checklist for each shift (morning and evening shifts) at work. Almost like an alarm feature. Set for multiple/different times of a given day.
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Tabitha Guettler
This would be helpful for Tasks for teams that need to repeat the same task within the same day, daily. It would be great for those of us and the teams that need to complete the same task on multiple shifts. (Example: Task A needs to be completed at the beginning of the 1st Shift, the 2nd Shift, and the 3rd shift.) Currently each shift has to have their own daily recurring task -- if something needs to be communicated from the 1st shift to the 2nd and 3rd shifts for this task, they have to search for the 2nd and 3rd shift tasks and place a comment in each of the 1st shift task and then it recur to the 2nd and 3rd shift tasks with the same comments and information. - Thanks!
Martin Currie
This is more important now that ClickUp has time tracking. You can easily set your timer to a "Check email" task, then hit the track time button when it comes due. But you wouldn't want to have your tracked time split between three separate tasks.
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Andres ** NO LONGER ACTIVE ** Marquez
Recurring Reminders maybe?
Geoff Ball
I encountered a similar problem dealing with a recurring item on the 1st and 15th of each month. ClickUp's current recurrence capabilities do not allow me to do this in one task. Instead, I created two (one due on the first and the other on the 15th) and had them each recur monthly. Although it's not exactly what you want, I imagine that creating multiple tasks—each due at different times—and having them recur daily would work in the short-term.
Geoff Ball
Jesse Lopez tagging doesn't work here when I edit, so I'll tag you here instead.
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Jesse Lopez
Geoff Ball: I guess that’s a work around. Seems like a “plus button” to add more reoccurrences or due date changes would be simple.
Geoff Ball
Jesse Lopez: Agreed. Like you, I would much rather keep it to one task.
Zeb
Geoff Ball: Jesse Lopez Hey guys! Do you have an example of another app that can do this currently? We'd like to see how they handle it, it's a lot trickier than it first appears. Also, we feel the UI for ours has already grown unnecessarily complex due to accommodating as many cases as possible. We're going to do redesign soon and could consider this.
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Jesse Lopez
Zeb: Honestly I like your reoccur menu. Just would like a "plus button" next to "time" to add more times. Basically want my employees to have a checklist that gets renewed automatically each shift. It would be epic to have Lists reoccur! And maybe the old List gets archived! Like Mission Impossible... this message will self destruct... maybe even have a countdown timer!!! Maybe, maybe not, but that plus button would be awesome.
Geoff Ball
Zeb: Great question. I don't think I ever have seen it, to be honest. I responded more to offer my workaround than to suggest you should solve my use case. As Jesse said, a button to add another recurrence might be the fix (e.g., recur daily at 8 a.m. AND daily at 2 p.m.). As you suggested, this could get unnecessarily complex.
I'm more excited about complex recurring options like the last weekday of the month, 3 days before the last Friday of the month, etc.
Zeb
Jesse Lopez: Understood! We do need to redesign it though, for beginners and people not familiar with recurring it definitely has caused a lot of confusion. I'll add this to the scope of that and see if we can get something like this done in the near future. Have a great weekend!
Zeb
Geoff Ball: Got it, thanks Geoff! We do have those other recurring options scoped out for when we redesign recurring tasks. Right now, it is confusing for beginners so we've got a plan to fix that as well as add to the advanced functionality.
Geoff Ball
Zeb: Sounds awesome. I can't wait to see what you come up with.
Years ago, I used a program that offered limitless customization to recurring tasks. I know it was plain text but don't recall its name. It looks similar to Emacs Diary or Org-mode:
- https://www.gnu.org/software/emacs/manual/html_node/emacs/Sexp-Diary-Entries.html#Sexp-Diary-Entries
- https://orgmode.org/manual/Repeated-tasks.html#Repeated-tasks
- http://orgmode.org/manual/Timestamps.html
Todoist also looks to handle some complex recurring dates fairly well:
Zeb
Geoff Ball: Sweet, thanks! Yeah I've played with Todoist's quite a bit there's actually quite a few limitations with their system, which is why we chose to go the more advanced route (although not as good UX). To my knowledge we already do everything they can plus a whole lot more. We still will eventually add some additional use cases like you mentioned previously.
Martin Currie
Zeb: This is programmed quite easily in OmniFocus by having repeat every hour (they also have minute). You could do the same without adding any cognitive load to users under the legacy option (which by the way I would suggest calling advanced rather than legacy, as new users are unlikely to look for advanced features in a legacy option). You could then add selectors for the hours that you want it to recur on.
Waleed Elaghil
Hey Martin Currie! Thank you for your great feedack. I'll make sure to pass this to the team 🙂