New backlog: with fields, filters, sort, grouping and saved presets (Calendar, Timeline, Workload)
beta
D
Destiny Curry
BACKGROUND
The unscheduled tasks backlog appears in three planning surfaces: the Calendar view sidebar, the Timeline right bar, and the Workload sidebar. It is effectively the same panel, but today it behaves as a dumb flat list in all three.
PAIN
Planners with real backlogs cannot work out of it. There are no fields on the rows, no independent filtering, no sort, no grouping, and nothing is remembered between sessions. "It is overwhelming and unproductive to see every single unsorted task I have ever made in that list."
WORKAROUND
People leave the planner, go to a List view to find the task they want, then come back and scroll for it. Or they change the view filters, which also changes what they see on the calendar/grid itself.
REQUEST
- Show fields on backlog rows, including Time Estimate.
- Sort by any field.
- Filter the backlog independently of the view's own filters.
- Richer filters, including hiding closed tasks in the backlog while keeping them on the grid.
- Save filter + sort combos as presets.
- Group with collapsible headers.
- Location picker up to Space level, not just List.
- Nest subtasks under their parent.
- Indicate tasks that are already scheduled.
This is one panel used in three places, so it should behave the same in all three.
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Guy Mannerings
Two bits of feedback:-
GROUPING
I really want to be able to group items in the Backlog.
Right now, they are just one long list. Yes, we can sort, but without any grouping, it's an overwhelming list.
Could you please add grouping under headings?
BREADCRUMB
Also, without a breadcrumb for tasks, and parent task name for subtasks, it's hard to use. I have no idea what half the tasks are, because there is no context. This is especially a problem when working from Space or Folder level.
Vasil Enchev
Merged in a post:
Display Unscheduled Task Estimated Duration in Calendar View
j
janko hrasko
In calendar view, it would be very useful to display the estimated task duration next to the unscheduled task list, so that when I drop a task it onto the day view timeline, I know beforehand how much time I will need to allocate when scheduling it. many thanks
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Vasil Enchev
updated the status to
beta
The new backlog is in beta
We rebuilt the tasks sidebar in Calendar, Workload and Timeline as one shared backlog, using the asks on this post as the checklist. It is now switched on for a first group of beta workspaces.
What is in the beta today
• Fields on backlog rows, including custom fields
• Sorting
• Starter presets like Unscheduled, Overdue and No estimate
• Your own saved presets, with their own filters, separate from the view's filters
• Show or hide closed tasks and subtasks in the backlog
Still being worked out
Presets are personal to you and to each view for now. If you want to share them with your team, tell us how in this short survey. Once you have tried it, tell us which of the other asks on this post matters most to you.
How to get in
Access opens in batches. Join the beta and tell us what works and what does not.
Vasil Enchev
updated the status to
building now
We are rebuilding the backlog (tasks sidebar) in Calendar, Workload & Timeline.
Help us out by filling out a quick survey
And sing up for the beta if you want early access
Vasil Enchev
Merged in a post:
Show "unscheduled" tasks relevant to the calendar
R
Ryan Martin
I am using the very wonderful tool of calendar by custom date field. I love the calendar view for this. Now I wish the "unscheduled" tasks list would be any task that is not on this calendar already, rather than unscheduled in the original due date field.
Vasil Enchev
Merged in a post:
Time View - unscheduled tasks - display of subtasks
Muazam Rafique
In the time view, the panel on the right hand side shows the unscheduled tasks. these are set to show the parent tasks, unless the sub-tasks option is selected.
I notice that when the sub-task option is selected, then the sub-tasks and parent tasks are displayed together but in no apparent logical order. e.g. sub-task of parent task (A), will be shown under parent task (B). Even if i attempt to sort by name, then the list doesn't get sorted correctly by name.
is it possible for the sub-tasks to be shown beneath its parent task?
I understand that there will be occasions when a sub-task will be 'floating', as its parent task will not be shown in the list. That's fine - such a sub-task could just be shown along with all the other floating subtasks together.
As always - great job.
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Vasil Enchev
Merged in a post:
View tasks from Spaces or Calendars in Calendar backlog
Andy Maloney
Currently you can only select lists when choosing tasks to add to your calendar. I'd like to see all tasks from a particular space or folder
Vasil Enchev
Merged in a post:
Please add "Group By" filter in Calendar View in Tasks Unscheduled
M
Marcin Drabik
Please add "Group By" filter in Calendar View in Tasks Unscheduled
Vasil Enchev
Merged in a post:
Group unscheduled tasks by list
J
Jack Elliott
I would love to be able to group my unscheduled tasks by list in calendar view. Currently, a lot of unnecessary screen space is occupied by the repeating name of list breadcrumb above every single task. It would make much more sense if the unscheduled tasks were grouped by their list name, and that grouping was shown in a collapsible list so I can simply collapse those that I am not interested in seeing, in order to save the valuable screen space.
Vasil Enchev
Merged in a post:
Calendar View: Improve unscheduled tasks
Fabricio Rosa Marques
I'm using the "unscheduled tasks" view in the clandar to lay out my week.
Things that would would help:
- Better segmentation offering labels / subheadlines within the list so it's easier to scan items
-Ability to filter "unscheduled tasks" indepently from calendar view. Right now both use the same view filters
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