The Problem: The Cost of Centralization.

The current ClickUp model is perceived as “all or nothing”. Although its competitive advantage is to integrate everything in one place, this becomes a financial weakness when the price is the sum of all its parts, with no option for partialities. For teams in institutions (such as the public sector) where software like this is not funded by the entity, the cost becomes prohibitive.

The Use Case: Disconnect between need and payment.

A team of 9 people (1 Manager, 2 Department Heads and 6 technicians) requires Business plan features. Under the current model, this adds up to $ 108.00/mes. The conflict lies in the fact that:

* Only the 3 leaders need/want to pay for control and visibility.

* The cost falls directly on individuals and not on the institution.

* Forcing to pay for all 9 members makes the system unsustainable.

The Proposal: Democratization through Roles and Functionality Menu.

A model based on the characterization of users and the modular selection of tools is suggested:

* General Administrator: He is the one who pays for the functionality of the workspace (including AI). You would have access to a menu of features to assemble a “tailor-made” group, prioritizing tools according to your budget.

* Subadministrators and Simple Members: They would not pay for the general workspace, but for individual functionalities at a low cost. The difference is that the Subadministrator can configure aspects of the group (defined by the Admin), while the simple member only consumes the tools useful for their daily lives.

New Charging Scheme: Functionality and Scale.

The payment would no longer be the rigid multiplication of “x plan members” to become a single monthly recurring payment based on:

* Value by functionality: Each tool selected has an individual price.

* Scale by group size: The prices of the features would vary according to user ranges (e.g. from 2 to 50 members, from 51 to 200, etc.).

Conclusion: This model would allow ClickUp to capture users who are leaving the platform today by price, allowing them to scale organically and pay only for the real value they perceive in their specific workflows.