Group by single item (labels, assignee, tags, etc.)
beta
Scar
Currently if one task was assigned to multiple assignee, this group of assignee will become an "assignee" to show with other single assignee, this is good for tasks, however this is not good to see the task load for each assignee, I would like to have a option to group by only single assignee, even some of the assignee may have the same task.
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Max Weiten
marked this post as
beta
[3/3]
Hey All,
Great news! If you signed up for the Group By Single Beta waitlist, early access has now been enabled for you.
We need your input. Please use the feedback form below to share your experience, report any issues, or suggest improvements. Your insights will directly shape how we refine this feature before the full production release.
Whether you've encountered bugs, have questions, or simply want to discuss the feature in more detail, we're here to listen. Please provide any feedback at the form below:
Want to join the group by single party? Sign up to be part of the next batch of beta testers here:
Tamino Rat
How can I get access to beta?
J
Joseph Plaizier
Tamino Rat, It looks like Max sent a message on 1/22 with the beta link.
"Max Weiten
[1/22]
Hey everyone,
Want to join the early beta for this feature? You can now join the waitlist here:
Want to make sure we are meeting your use case in future iterations? You can still provide feedback at the link below:
Tamino Rat
Joseph Plaizier perfect thanks.
Max Weiten
marked this post as
beta
[3/3]
Hey All,
Great news! If you signed up for the Group By Single Beta waitlist, early access has now been enabled for you.
We need your input. Please use the feedback form below to share your experience, report any issues, or suggest improvements. Your insights will directly shape how we refine this feature before the full production release.
Whether you've encountered bugs, have questions, or simply want to discuss the feature in more detail, we're here to listen. Please provide any feedback at the form below:
Want to join the group by single party? Sign up to be part of the next batch of beta testers here:
Michael
Max Weiten oh dang i don't remember if i signed up for that or not. Good to know it's on the horizon.
Meredith
Max Weiten can we still sign up for beta? I never saw a link to and am not sure if I did or not, but am interested in signing up for beta if I can still.
Honey
Max Weiten Hi, we'd also like to sign up for beta. Can we have a link to sign up?
Natalie Williams
Max Weiten I haven't gotten too deep into testing, but grateful this was finally prioritized. Do you have a timeline for the rollout beyond beta?
Katie Bani
Max Weiten how do I sign up please?
S
Salah Boukadoum
Max Weiten I see no indication of this feature in my workspace even though I signed up for the beta. I've looked around everywhere. How do you use it? ClickApp?
Max Weiten
Hey all, if you're keen to be a part of the next batch of beta testers to recieve this feature, please feel free to sign up at the following link:
Max Weiten
Salah Boukadoum: You should be able to see a "group multiple values" toggle on list view when grouping by assignee, tags, or labels.
I also just sent you an email to help diagnose the feature visibility issue you are experiencing. Please let me know if you'd like to sync to go over this; more than happy to do so!
Rosie Burke
Max Weiten I signed up for this but haven't heard anything... This is making our sprint kick off calls really buggy and awkward - we desperately need to be able to group by each individual assignee regardless of how many people are on the task. In stead of having just five groups (one per person in the team), we have 9-10 depending on the variations of people collectively on tasks. This then makes it impossible for each team member to understand how many hours they have committed to in their sprint as they are split over so many groups. It's really damaging the roll out of the sprint concept.
Caroline Ginty
Merged in a post:
Split out assignees if multiple are added
T
Tori Scheidt
Right now if multiple people are assigned to a task and you group by assignee, it creates a new group for each iteration of assignee. For example, if Jeff and Rob are assigned the same task, Jeff and Dakota are assigned another task that is the same, Dakota and Rob are assigned another task that is the same, and Jeff, Dakota, and Rob are each assigned one task by themselves, this would create 6 different groupings. It would be better if it was separated by person with a way to denote that the assignment is shared with another person. Grouping by assignee is essentially useless as it currently is unless each task only has one assignee.
Kim Hoang (BF)
Max Weiten
Please also consider my additional request:
Native RACI Framework & Individual Completion Tracking to Eliminate Subtask Clutter
Short Description:
Implement a "Collective Task" mode where a single task can track individual completion states for multiple assignees. This feature would allow one Accountable owner to oversee the work while many Responsible assignees mark their part as complete independently, without closing the task for others.The Problem (User Story):
As a Manager, I often need a large group (e.g., 1,000 employees) to perform a single micro-action, such as "Read and Acknowledge New Security Training."Current Limitation:
ClickUp treats task status as a global state. If I assign 1,000 people to one task, the first person to click "Complete" closes the task for everyone else, losing all tracking for the remaining 999 assignees.Inefficient Workaround:
Currently, users must create hundreds of individual subtasks to track who has finished. This causes "subtask explosion," making dashboards messy and administrative oversight nearly impossible.Continue below >>>
Kim Hoang (BF)
The Solution:
RACI-Based Collective Execution Instead of forcing subtasks, allow a single task record to manage multiple individual assignments through a structured RACI (Responsible, Accountable, Consulted, Informed) framework.- Individual Completion Tracking (The "Responsible" Role):
Allow multiple users to be designated as Responsible (R).
Each "Responsible" user gets a personal "Complete My Part" button in their task view.
Marking their individual part as complete does not move the main task to a "Closed" status.
Progress UI: The task card displays a clear progress bar (e.g., "450/999 Completed") and identifies who has yet to finish.
- Native Accountable Role (The "Accountable" Owner):
Designate exactly one user as Accountable (A).
Only the "Accountable" owner has the permission to change the overall task status from "WIP" to "Closed" or "Archived."
To maintain a clean matrix, if a user is moved to the "Accountable" role, they are automatically removed from the "Responsible" list to avoid double-counting their progress.
- Automated Targeted Reminders:
Enable automated "Nudges" and overdue notifications that target only the assignees in the "Responsible" group who have not yet marked their part as complete.
Value Proposition:
By decoupling "Individual Completion" from "Global Task Status," ClickUp can support enterprise-scale compliance, voting, and collective actions within a single, clean task record. This eliminates the need for thousands of redundant subtasks and provides managers with an instant, accurate report on total team progress.There is also a dedicate request here, please vote https://feedback.clickup.com/feature-requests/p/individual-task-completion
Alex Nascimento
I found this interesting; it would help assign tasks to "Departments." I have a department that operates 24 hours a day, and I have 4 people working in it on a rotating basis. Currently, I'm forced to have a single account because it would be complicated to assign all the department's employees, and the task would get lost. Somehow, having a single account for the department makes me lose some control over who performed a particular task; I have to refer to the schedule to know who was on duty at that time.
This way, I can assign tasks to a Work Group, without necessarily assigning them to a specific person, and by performing operations on the tasks, adding comments, etc., I would have better control in both directions.
Max Weiten
Merged in a post:
Group by assignee/people field - just on single assignees/people
Helen Gamage
When multiple people are assigned group by assignee or a people field gives you lots of odd groupings of all teh different people. It would be much more useful to just group by individual even if that meant some tasks are duplicated under more than 1 grouping
Max Weiten
marked this post as
building now
Paul Zürcher
This was added 5 years ago. Such a basic function that keeps teams from using ClickUp the best way possible. Any updates Max Weiten?
Max Weiten
Paul Zürcher: I am extremely happy to announce that our first iteration of this feature is in development. It will include tags, labels, and assignees as our first version, with additional multi-select fields coming as a second iteration! :D
If this does not meet your criteria, please don't hesitate to reach out; I'd love to see what your usecase is for this feature.
A
Alex Bowsher
Max Weiten When are we getting "Group By" Multiples????? Example: group by Status first... then by Assignee second...
Joel Grunfeld
I have read all the notes here and I have a very similiar issue with grouping vacant properties according to what letting agency they were sent to, as when I send the same Flat to 2 agents and I add the Letting agents via relationship field then when I group it it comes up seperatly and doesn't get added to the letting agent group for single sites
E
Erra Faye Zabat
Hey, everyone! We've updated the status of this request to reflect its roadmap status. The Product Manager will provide updates on this post when they have new details to share! For more details about our statuses, check out this post!
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