Current Behavior:

The AI Notetaker offers three modes: Personal, Shared, and Workspace. However, auto-scheduling only works with Personal Notetaker. To use Shared or Workspace Notetaker, someone must manually select it from the Planner or Calendar Glance before each meeting starts. There is no way to set a default mode across all meetings.

What We Need:

The ability to set Shared or Workspace Notetaker as the default mode workspace wide, so it applies automatically to all scheduled meetings without manual selection each time.

An option to auto-share AI Notetaker Docs with a specific team or group of users upon Doc creation, rather than updating sharing permissions manually after every meeting.

Why This Matters:

Our workflow requires that meeting notes are consistently shared. Currently, this requires manual intervention for every single meeting, which is inconvenient and doesn't scale. We've also explored using Super Agents as a workaround, but there's no trigger for "AI Notetaker Doc created" and agents can't modify Doc sharing permissions programmatically.