Custom fields by task type
beta
Ivan Villa
Problem:
Custom fields can become messy when you have different types of work (tasks) within the same lists. For example, having a bug, feature, and an epic task all in the same list would cause them all to have the same custom fields, even though I would want specific ones for each type.
Other issues arise when fields that should only belong to the top-level task spread down to all its subtasks.
Ask:
Custom fields should have the option to be added to a custom task type itself.
- Whenever I create a new task of that type, it will come along with all its custom fields.
- Those fields will not spread to any task that is not of that type.
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Ivan Villa
Hey Everyone 👋
I know there is a good number of people looking forward to custom fields by task type. I wanted to share this demo video I made for those in the beta, going over what custom fields by task type will bring.
Feel free to ask any questions!
If you signed up for the beta, we are working on some remaining items so we can further roll things out, but this is the team's focus!
Raina Ahuja
beta
Florian Schardt
"File" custom field cannot be used as task type custom field. This custom field type must be added to the functionality, it is very important for us.
Leo Bastian
Ivan Villa I have an adjustment proposal of the functionality:
Situation
Custom Fields can now live either under a task type or a location.
There are some edge case scenarios, where people used custom fields, that were supposed to belong to a task type (they weren't existing at that time) and now are in use, because the existed.
Complication
If I move the task types now to Task Type, these people and teams have to recreate the custom field, because it doesn't make sense for them to use the task type.
Resolution
Please consider if you can support the use case of being able to add the same custom field to a task type and location.
Michael
Ivan Villa Raina Ahuja - I guess this is still in Beta? I guess I got access? I never saw an email or notification I don't think, but it seems to be turned on in my workspace. Anyway, one of the things I was superexcited about was for a Button Custom Field I have set up for creating a subtask aaaannd Custom Field By Task Type doesn't support buttons... 💀😑🙄😡 Are buttons coming to CFbTT orrr?
T
Trent Rains
Beta user: Guest users are unable to see the custom fields by task type even though the view permission in the field settings is turned on.
Michael
Trent Rains remember to tag Raina Ahuja
Reed Holland
I'm really liking the feature but there seems to be a bug that in the mobile app, you see fields from all task types even if you are not using that task type in the list you are viewing. It seems like there needs to be a separation between task type custom fields and location custom fields on clickup mobile.
O
Ola
Raina Ahuja - We love using custom fields by task type — they’ve made our workspace far more organised and structured. What would take this even further is the ability to preset default task types separately for tasks and subtasks at the Space level, without relying on automations to change them.
In our setup, a Task represents a Client, and a Subtask represents a Client Activity. Right now, we use automations to convert subtask types, which works but adds unnecessary steps and maintenance. Having preset types available directly at the Space level would:
- Ensure consistent structure across teams and workspaces
- Eliminate automation dependencies
- Simplify reporting, filters, and views tied to task types
- Provide a more intuitive, scalable setup for client- or project-based operations
Having the ability to define default task types directly at the Space level (for both task and subtask tiers) would ensure every new item automatically follows the correct structure. This would make ClickUp even more powerful for teams that rely on structured hierarchies like projects → tasks, or clients → activities.
Robert Bush
How can we join the beta? Also is there an ETA on pre-release?
S
Stephanie Zang
Raina Ahuja Converting fields from location based to task based does not work. Any timeline on that fix?
Josue Lony
I've noticed first that when you share a public link, with the Custom Fields shared, only location fields are shown on link, but task type fields doesnt show at all
Also, on mobile is just a mess, all the custom fields are shown in the task, doesnt matter the task type
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