CU.2.0. Calendar improvements-
Muazam Rafique
Currently I find the calendar view difficult to use for my particular situation.
What I want to use the calendar for:
- for daily/weekly planning. I want to use it to plan activities in 1-2 hour blocks of time.
What do I want the calendar to do:
- Shows me ALL OF MY tasks for the day/week. These are all the tasks from a particular space/folder/list.
- I can drag and drop tasks into it, move the task within my calendar to reflect when I intend to work on the task, and for how long. However, doing so will not change the set due dates and time estimates that are placed on the card. Why? this is a personal calendar - I don't think anyone needs to know exactly when I am working on a task.
- However, there should be an option to share my actual day plans with individuals (e.g. team members - so that we can see what each others workload and day plans are).
- In Calendar view, the actual due date of the task (if one exists) should be shown. This can be done graphically perhaps.
- Sometimes, a user may work on a particular task card with breaks. e.g. task card 1 on Monday, then return to it on Wednesday. It would be good if this can be shown in the calendar. i.e. duplication of a task on the calendar without physically creating two separate cards.
- I would like to have this Calendar view next to my inbox. This makes sense to me - I go to my inbox, here all of my tasks are - and then I just drag and drop them onto the calendar that is next to it.
- I want to be able to quickly add a task to my calendar. Currently, when I try to create a task in the calendar, and the calendar is at the Space Level, then I have to choose the list first. (see screenshot). Instead I would like to have the option to click the calendar and bring up the new task panel.
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pixojoy
Agreeing with a lot of the OP and comments.
To add on, calendar colors are too light. Here are the most "saturated" and "darkest" colors I could get in Calendar View with the following Custom Field colors
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Brian Shen
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Mrs. Portugal
Another feature I would love to see in calendars - the Calendar background to be colored in time blocks.
for example, if we have three shifts at reception, I'd like these there shifts to be background colored, from 9-12 (Red), 12-3 (Yellow), 3-6 (Green), and accordingly I'll schedule tasks.
Or if I want to divide my day in Home Vs. Office, which tasks I'll do where
When scheduling I'd like to have the background colored showing me where I can schedule what
Becky Hile
I use Fantastical and some of the features they have would be very useful in Clickup, mainly:
- The ability to set day start and end times and hide the hours that don't fall into that range
- The ability to choose how many hours are visible at once or be able to zoom. Sometimes I have tasks that are only about 15 minutes and when the event is this small in calendar view it cuts off a lot of info and is a bit difficult to drag around.
Alexandra
From Support Ticket:
- see all my future task in one simple View
- see how many days "free" i have between my tasks
- it could be better if we could choose and see 1Month / 3Month / 6 Month / 1 Year / [etc.]
- The thickness of boxes lines and the size of day number
- Good to have a global view
S
Siifbusiness
Improve the day-calendar view:
- Drag and drop tasks to every 10 minutes not only to every whole and half hour.
- When visiting the day-view Automatically show the day with the current time at the top. Right now when you go to the day view it will automatically show the calendar from 12am and then you have to scroll down to the hour you want to see. Just have the view start half an hour before the red line.. That would be perfect.
- Be able to streatch or "squeeze" the day.
By streatching the view you would be able to fit the wanted amount of hours to your screen or even just show 2-3 hours at a time to really fokus on here what you have to accomplish here and now. When streatching the view it would make more room for the information in the tasks and when squeezing the view you would easily see the entire plan for the day.
- If I have set an estimated time on a task and change the start time - please ask if i want to ajust the end time as well and when I answer ok to that, then please automatically ajust the end time.
- Have a hard deadline/duedate and planned working hours on tasks.. Sometimes I will have to work on a task for multiple days before actually reacing the duedate. Planning this with subtasks does not really work well. So plannes hours in the calendar is not always the same as a duedate for a task.
- Add a reschedule button to the calendar.
When a task takes shorter time than estimated it frees up some time in my calendar.
It would be nice with a single click of a button to be able to move up your planned tasks to fill our the free space. Right now I have to manully move them all one by one.
This would need the ability to pin tasks that MUST stay at the same time (I.g. meetings)
- Even better.. Have a AI planning and scheduling feature like Skedpal. one click at a button and all you tasks are planned out for you making sure you reach your goals at the wanted time (and you get a warning when some things are not reachable)
Leon Mellett
"move the task within my calendar to reflect when I intend to work on the task, and for how long. However, doing so will not change the set due dates and time estimates that are placed on the card."
- I agree that due dates and scheduled dates should not be separate entities.
"Sometimes, a user may work on a particular task card with breaks. e.g. task card 1 on Monday, then return to it on Wednesday. It would be good if this can be shown in the calendar. i.e. duplication of a task on the calendar without physically creating two separate cards."
- Triple that!!
Lee Denny
I'd like to add this suggestion here too...
I want to be able to plan my / my teams time without changing the due dates on tasks.
To help with personal and team planning it would be useful to have 3 sets of date and time information for each task:
1) The due date: which is set by the task creator and is when the task is actually due.
2) The planned dates & times that I or someone from our team will be working on them to ensure they get done by the due date.
3) The actual dates & times that things were worked on, from time tracking, so we can see and analyse how people are spending their days compared to how they thought they would and adjust accordingly.
At the moment everyone in our team fills in a manual document each day (screenshot attached) with their plan for the next day and their review of the day just gone, which we then discuss as a team in a catch up.
This is a very time consuming and not very visual.
Could Clickup provide some extra date fields with easy functionality to darg and drop tasks for when I want to work on them without changing the due date? We've tried other methods to solve this problem but they all ended with people moving the due dates around which caused all manner of chaos!
Perhaps it could fit into the new Inbox / Calendar / Resource management updates that are planned.
Some screenshots attached of what we currently do and how it would ideally work.
Thanks for considering team!
Leon Mellett
Lee Denny: Well put!! Yes please!
Ilja
Yes this would be great!
I came here for a similar request, mainly this part of Muazam Rafique's request:
- I can drag and drop tasks into it, move the task within my calendar to reflect when I intend to work on the task, and for how long. However, doing so will not change the set due dates and time estimates that are placed on the card. Why? this is a personal calendar - I don't think anyone needs to know exactly when I am working on a task.
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Mike Tyer
I also think on the Calendar view (especially on the month view) there should be a toggle or a way to "not show start dates/end dates". If you load a start date into a project and let's say it last 4 weeks and you're trying to get an at a glance of the month or a few weeks, being able to toggle those on and off would be helpful otherwise, you're always having to click "more" etc. If you have more than 4 overlapping projects the view becomes unusable.
The idea could be to just have thin colored lines that take up at most 1/4 of the view and you can hover over them to see what they are. Likely the tasks associated with those longer-term projects are also shown within that period unless the project has yet to be planned to the task level - which is likely a task in the list.
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