Change Tasks from Busy to Free IN Planner
Jen Wilson
Hi ClickUp Team,
Our team relies heavily on the Planner for capacity management, and we frequently add tasks to our calendars to visualize workload. However, we’ve run into a significant issue: tasks added through the Planner automatically appear as “Busy” on our Outlook calendars, and there’s currently no way to change that status in ClickUp. We can manually do this in Outlook, but it's incredibly inefficient, defeating the purpose of the Planner tool.
Because of this limitation, these tasks are blocking our availability in Calendly (our meeting booking system) and showing our team as completely unavailable—even when many of these tasks are low-priority and flexible. While some tasks should hold Busy time, the majority need to be marked as Free so client meetings can take precedence.
Feature Request:
Please add the ability to set the “Free/Busy” status for tasks created via the Planner
IN
ClickUp.Why this matters:
- Our calendars appear unavailable to clients and partners due to Planner tasks auto-blocking time.
- This creates scheduling conflicts in Calendly and Outlook.
- We cannot manually change the status in Planner because the field is grayed out.
- The Planner is designed for capacity planning, so the ability to distinguish between Busy and Free time is essential.****
We would greatly appreciate this enhancement—it would make Planner fully usable for teams that manage capacity and scheduling side-by-side.
Thank you for considering this improvement!
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Demi Vermeeren
For our company it would also be ideal if the scheduled tasks won't show up in the Outlook calender. This happens when moving tasks from the backlog (personal tasks or tasks assigned to me) to the planner. We like the feature for scheduling and capacity in ClickUp. But in Outlook it should be clean, thus only the meetings and no tasks to prevent cluttering.