Better time tracking and reporting | Voters

Better time tracking and reporting

planned

Rena O'Brien

I've added this a couple of times, but as the team continues to use Clickup, there is a lot of items missing in tracking and forecasting.

I've tried all the widgets but ideally this is what I need: for any given month (and possibly other time frames):

a list of projects containing how much time was logged on that project by assignee or resource
a list of resources containing how much time they logged on each project they worked on

March 2, 2021

Bugra Oktay

Pinned

Hello everyone and thank you for your patience on this ask.
We have been improving our time tracking experiences. 
Addressing the gaps in time reporting is in our near future roadmap as well.
In fact, I'd like to get your opinion on what else we should focus on next, specifically in the project management space. 
If you'd like to share your input, here's a quick survey. I'd much appreciate your time.
Edit:
 Survey now closed; we received plenty of responses - thank you!

Matthew Burt

Exporting a specific task's time tracked entries including descriptions of each time tracked event from a large list of tasks is impossible which makes the entire export process a joke and terrible to work with. So much wasted time cleaning up the exports. Let us choose what fields will be in the export and please for the sanity of anyone stuck having to do this, allow to filter by specific task(s).
Example: Our top level "Parent" tasks on one of our lists is for our Clients. All time tracking is done on that specific Client (parent) task. I cannot (without massive effort) get JUST that specific client's tracked time and work descriptions. I have to get the whole list of all clients, go into excel, sort the list, delete all tasks that aren't relevant, go through and delete about 30+ columns that are worthless, format all the columns/rows, sort again based on date, change the time to be decimal format hours (1.25 = 1 hour 15 minutes) and then tally up all the hours.
What is this, 1985?

Drue Phoenix

Survey is closed, unable to vote any longer.

To help our team start tracking time against tasks, we have been able to create two automations.

An automation to add 1m to my timesheet against a specific task when:

Trigger - comment is added, custom field unique person triggered the action, I am the custom field person (project manager)
Trigger - comment is added, assignee triggered the action, I am assignee

I wish it could also:

Trigger - Watcher added a comment - if I am a watcher on others tasks, not the assignee
Trigger - Replies to comments - not currently available
Action - 'Track time/Tracked for' to allow for the person who triggered the action in the first place, not just only allowing specific people?

Martin Connor

I need to be able to produce a report of time tracked per assignee on a task (project for us) which includes the time tracked on subtasks for that assignee. Right now it seems unusable for something that should be a primary function of a project management software?

Olivier

I'm trying to manage some kind of staffing ratio analysis so we can track our performance and help drive our efforts and reach objectives. 
I've come up with some kind of dashboard using the "last update" filter but it will add up all the time tracked related to the task instead of the time tracked in the "last month" setting I'm using, therefore introducing some considerable error margins.
It would be nice to have a dashboard card that can achieve graphs with time tracked, using assignees, custom field and time as options for axis, group, filter, etc. 
If anyone has a good workaround in the time being, I'd love to hear about it :)
Here's an example of what we have for the moment. 
Colors = label context (billable, management, internal, Biz.Dev, etc.)
Columns = Assignees
Result = Quick overview of where everyone tracked time in the last 30 days, using our own custom values.
Cheers.

Caroline Cohen

I'd love to suggest a few improvements to the ClickUp timer feature located in the computer's top toolbar. It would be incredibly helpful if users could stop the timer directly from the toolbar, rather than having to open the full app or timer window. This would streamline workflows and reduce distractions. Additionally, having the timer icon change color or visually indicate when it's active would provide a clear, at-a-glance confirmation that time tracking is running—especially useful when multitasking. These enhancements would greatly improve usability and make the timer more intuitive.

Marian Carpenter

We would also benefit from this improvement.

Mariko Hirose

Yes please, I want my staff to be able to see in the list view how much time people have tracked to a project, and not just the total time tracked but by date and time started and time ended. Right now that's downloadable but it's not viewable in the list form or in dashboard and this causes anxiety for lawyers who want to make sure that information is there, since it's critical for attorney time tracking

Karla Hart

Hi Everyone, 
Being able to export a CSV with your entire organisations time tracked is critical for planning productivity and evaluating utilisation over time. 
I'm shocked to believe this feature is not yet available! Please could we have it launched asap. 
My organisation is in the process of moving over to 100% ClickUp time tracking - this is a must for us! 
Thank you.

Doron Minin

II would love to have the possibility to show the time tracking in calendar view like we have now integration of Outlook. And additionally, after to be able to make a different reports of the time tracking like there is in everhour app

Jacob King Stanley

Rena O'Brien have you tried everhour with clickup?

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