Better time tracking and reporting | Voters

Better time tracking and reporting

planned

Rena O'Brien

I've added this a couple of times, but as the team continues to use Clickup, there is a lot of items missing in tracking and forecasting.

I've tried all the widgets but ideally this is what I need: for any given month (and possibly other time frames):

a list of projects containing how much time was logged on that project by assignee or resource
a list of resources containing how much time they logged on each project they worked on

March 2, 2021

Bugra Oktay

Pinned

Hello everyone - we are working on a number of time tracking and reporting updates. You'll start seeing improvements in February. I'll make posts here about all the big and small things we ship.

Bugra Oktay

Tip: if your users accidentally delete time tags, the way to prevent that is to go to settings > security & permissions and turn off "Delete items" permission for your guests, limited members, or members.

John Kiss

Bugra Oktay It would be great to have some more granual permissions. Same with preventing them from creating new tags.

Mark Verschuuren

Bugra Oktay is this new? because our users dont have delete rights and still are able to add or delete time tracking labels.

Rachel Keen

Most critical need: ability to filter by WHEN time was tracked on dashboard cards (calculation cards, bar charts, pie graphs, etc.)

Aaron Butler

This isn't something I would really use as I am already using tags for other things.

Bugra Oktay

Hello everyone - we are working on introducing "grouping by tag" to time reporting cards. 
Which one of the following methods would be more useful to you?
a. group by combination of tags
b. group by individual tag (=> duplicate listing of entries)

Shahen Halebian

Bugra Oktay You should have both. "Tag Contains" and "Tag is" grouping options

Kris LaGreca

Shahen Halebian Agreed. Personally, "group by individual tag" would fit our use case (summarizing hours spent per-client, for billing purposes)

Todd Cavanaugh

Bugra Oktay "B. group by individual tag (=> duplicate listing of entries)" is more important, but agree with Shahen that grouping by "Tag Contains" and "Tag is" would be valuable.

Hannah Zachry

Bugra Oktay Option B! But agreed that both would be nice.

Patrick Holz

Bugra Oktay I agree with the others - both options. I just hope you include the same options with Label fields - They can be shared across spaces and we have more control over them.

John Kiss

Bugra Oktay Option B

Pip Meecham

Bugra Oktay Having the option for both would be great. Also to have an option for a task to show in EVERY group that it is a part of including the indidivual tag.

Dave Montrose

Bugra Oktay honestly, neither – this is a bit of a mess, imho. If you're going to implement tags, please just list the time entires, and have a filter at the top if people want to filter by category. Viewing all of the categories, and every permutation of category groups at once is unnecessarily messy. I can see this is contrary to other opinions, but I can't think of one platform where this is a standard UX pattern, and neither option here is as helpful as you're intending, imo.

Jane Koh

Bugra Oktay it would be great if we can keep both options so that we can use depending on different use case. Also, it would be great if we can have time label tags to be used in other cards like bar chart, pie chart etc. Besides, can we also upgrade bar chart to be able to set a timeframe like timesheet/time reporting card whereby we can select for This month, Last month, Last year, Range etc when time tracked is selected in one of the axis. At this moment, we are not even able to show in bar chart the total hours assignee had tracked per month.

Bugra Oktay

Thank you for your input, everyone. We'll aim to provide both but start with option B for now.

Jamie Meyer

Bugra Oktay Both options A and B would be ideal. However, if I had to select one it would be option B. We have a lot of work that has multiple tags and crossover. In this option it would be helpful if the duplicate listings were highlighted or coloured differently in some way so that they maybe identified at a glance.

Tim Lohse

Bugra Oktay group by "date of time tracked" or "date range of time tracked" (as opposed to "date of any update to the ticket")

Rodolfo Paes de Farias

Bugra Oktay option B, but both are interesting.

Sarah Lovison

Bugra Oktay I would also love the ability to group by list too - our use case is tasks are assigned to a main client list and then billed or tracked from there on each task or subtask - rather than relying on tags it would be great to create a filter or view of the time tracking that was a round up spent per list if that makes sense

Louise Lindgren

A setting so that only admin can see other users tracked time would also be very useful

Martin Widemann

Please show comments from time tracking in activity stream like other task comments. Small change, but huge improvement!

Katie Bani

Please create more visibility around manual time added vs via tracker Bugra Oktay. It’s only recently that I noticed the little pen that shows manual tracking. I want to be able to filter manual time added vs time tracked.
Allow blocking specific users from manual tracking.
Also, the workload view should have a way to show “time estimate excl. time spent/tracked” so we have more accurate workload estimates.
Allow for the Time Estimate field to be required.
Allow sending a notification to assignee to remember to track time If they change the status to In progress etc
Allow Clock In and Clock out.
Lastly, some sort of time efficiency calculation - who spends more or less time than time estimated. Add it on Teams reporting under Analytics

Marian Carpenter

Really looking forward to better reporting, we time track in ClickUp but then extract it to another system for reporting and invoicing via API - if we could report suitably in ClickUp, we can retire another application - which is your objective :-)

Bugra Oktay

In the next couple weeks, you'll start seeing this page when you land on an empty timesheet where you can bulk add (1) all tasks that were in the previous week's timesheet and (2) all of your assigned tasks that are scheduled for that week.

Bugra Oktay

Hello everyone - we are working on a number of time tracking and reporting updates. You'll start seeing improvements in February. I'll make posts here about all the big and small things we ship.

Niklas Buschner

Bugra Oktay you got any specifics as to what we can expect?

Bugra Oktay

Niklas Buschner - first among them are bulk population of timesheets, permissions to prevent deletion of time tags, and grouping time entries in time reporting cards by time tags.

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