Automatic start date/due date based on start date, due date, or duration
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Mohammed Khalil
A lot of my tasks I know the start date and how long they will take (for example construction/shipping items). Right now I have to set a start date and then calculate the date the task will finish, instead of saying start on x day and go for 45 days.
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Bugra Oktay
Hello everyone, I very much appreciate your patience.
I am happy to tell you that we'll be
enabling this feature in May
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I'd also love to get your input on what we should build next, specifically in the project management space.
If you'd like to share your thoughts, here's a 1-min survey.
Edit:
Survey now closed; we received plenty of responses - thank you!Brandi Norris
Hello!! I see this is marked complete! Can you link the documentation for this feature. Thanks!
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Allison Settje
When will this feature be enabled for automations? We use forms to create tasks and I would love to create a specific time period for the task to be completed in based on a custom field date from the form. (ie. Trigger: Task is created. Action: Change Due date to X days after a Field from the trigger. This would be helpful for when an employee starts and my team tracks the delivery of their onboarding paperwork)
Silke Turner
Bugra Oktay There are several things we need in the project management space, desperately. They are complete basics to project management. I am scared to add anything else here because it seems like these critical items that we need are still years away, even though some of them are in the 'planned' queue. Reach out directly anytime if you would like more detailed feedback on this.
Adriano Venosa
I’m using the new Duration field feature and have encountered a bug when interacting with it in Gantt View.
When I set a duration for a task without specifying a Start or Due Date, and then click on a date in the Gantt chart to place the task, the duration is automatically changed to 5 days, overriding the value I initially set.
Example Scenario:
• I create a task and set the duration to 10 days.
• Without defining a Start or Due Date, I click on the intended start date in the Gantt chart.
• The system consistently resets the duration to 5 days, ignoring the 10-day value.
Additionally, when planning a task directly in the Gantt chart by clicking and dragging, the task is always created with a 5-day duration, even if a different default duration has been configured. This indicates that the system is not respecting the predefined duration during this type of interaction.
Expected Behavior:
In other project management tools, when a user configures a duration first and then places a task on the Gantt chart, the system uses the defined duration to determine the visual block. Given that ClickUp supports one-click task creation using default values, it would be reasonable to expect the system to honor the predefined duration as part of that flow.
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Diego Barco
I was looking forward to use this for automations like:
When date is 2 weeks before Start Date - Create a task
My problem is that if the creation date is under 2 weeks, those tasks are never created.
It would have been useful to have a trigger like:
When date is at least 2 weeks before Start Date
That automatically triggers if start date - task creation date under 2 weeks
Kim Hoang (BF)
Fantastic, 5 years of waiting for this feature request is finally over, well done!
The last request I am waiting for is this one
Justin Raine
Thanks for getting this feature live!
One immediate thing that jumps out to me is that it is based on calendar dates instead of working days.
I would love if this was an option. In the latter situation, if something was originally scheduled from Monday to Friday and is pushed back two days, the new dates would be Wednesday to Tuesday instead of Wednesday to Sunday.
I imagine this being an account-wide ClickApp setting for the Duration feature.
Roberto Gálvez
Bugra Oktay Wohoo! Works perfect, much needed feature! Thanks!
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Joao Bellia
Roberto Gálvez How did you test the new feature?
Roberto Gálvez
Joao Bellia It's a new ClickApp called "Duration" that you need to enable in the App Center.
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Joao Bellia
Roberto Gálvez Obrigado !
Silke Turner
Bugra Oktay This is great news, thank you! Can't wait to try it out.
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Bugra Oktay
complete
Hello everyone - duration based scheduling is now out. Please give it a try and let us know of your thoughts.
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Mercedes Kulakevich
Bugra Oktay where can we find this feature? I can't find it by search, it doesn't come up as an automation field, and it's not in the date picker (where I'd expect it).
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Patrice G.
Bugra Oktay Thank you! Got it working.
Now it would be nice if ClickUp also can take into account the office hours. E.g. when I put a start date/time 01/01/2025 @ 0730hr with duration of 1 day, the end date/time would say: 01/01/2025 @ 1630hrs.
If a task would take 3 days, the end date/time would show: 03/01/2025 @ 1630hrs.
Now I set a start date/time 01/01/2025 @ 0730hrs, duration 1 day and the end date/time shows 01/01/2025 @ 2359hrs.
Yes, I'm happy with this new feature finally active, but there is definitely room for improvement.
Since I schedule tasks on hours, not days, and use the Gantt view, I cannot use this feature yet. I would mess up the whole schedule now.
Again, I appreciate the effort the ClickUp team put into creating and activating this new long awaited function.
An other thing, the "Use task duration to schedule tasks"-manual mentions one can add a duration in minutes/hours/days/weeks/months/years. If I enter anything else than "5d" I get an error mentioning to only enter whole days. So, it's not possible to enter minutes or hours or anything like that?
Nathan Boyer
Bugra Oktay I don't see any new options in the Change Due Date automation.
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Patrice G.
Nathan Boyer I was the same as you. Check the Click Apps, there's a new one named "Duration" that you can activate.
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Joao Bellia
Bugra Oktay Does entering the start date and duration not change the due date?
Mara
Bugra Oktay Hi, and thanks but it would be nice if we knew under which plan (unlimited/business/business+/entreprise...) would each improvement or new feature be set.
Nathan Boyer
Bugra Oktay Even with the Duration ClickApp enabled, there are still no new duration automations. I wish to update Date custom fields to X months before/after another set Date custom field.
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Dan Eves
Bugra Oktay Hi, thanks for the update great news! , how is progress with Parent tasks being scheduled by subtask dates? i.e first subtask date and last subtask date informing stat and finish of parent task? Critical for basic scheduling. thanks and appreciate all your work.
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Rory Lambert
Bugra Oktay Its great that this feature is finally out, but its very disappointing that such a fundamental aspect of project management took so long to implement. It's even more frustrating that now its here, it's behind a paywall. I urge you to reconsider. How can I canvas senior management to purchase this software for our business when crucial features take years to implement and are then immediately paywalled? At least give us a few demonstration uses like was done with automations so we can show it working.
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