Automatic start date/due date based on start date, due date, or duration | Voters

Automatic start date/due date based on start date, due date, or duration

in progress

Mohammed Khalil

A lot of my tasks I know the start date and how long they will take (for example construction/shipping items). Right now I have to set a start date and then calculate the date the task will finish, instead of saying start on x day and go for 45 days.

May 18, 2020

Bugra Oktay

Pinned

Hello everyone, I very much appreciate your patience.
I am happy to tell you that we'll be enabling this feature in May
.
--
I'd also love to get your input on what we should build next, specifically in the project management space. 
If you'd like to share your thoughts, here's a 1-min survey.
Edit:
 Survey now closed; we received plenty of responses - thank you!

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Pedro Naranjo

Looking forward to it. Thank you!

James Nichols

Beautiful

Bugra Oktay

Hello everyone, I very much appreciate your patience.
I am happy to tell you that we'll be enabling this feature in May
.
--
I'd also love to get your input on what we should build next, specifically in the project management space. 
If you'd like to share your thoughts, here's a 1-min survey.
Edit:
 Survey now closed; we received plenty of responses - thank you!

ClickUpdate

Bugra Oktay YAYYYY

yolanda gerges

Bugra Oktay YAY! Finally. Many years of waiting but got there! Thank you ClickUp

Rob Jefferson

Bugra Oktay Game changer.

Kim Hoang (BF)

Bugra Oktay Cannot wait for testing it. After 4 years of waiting, finally. Hope it will fulfill everyone's expectation.

Kelly Rambo (Kelly Home)

As a Realtor, most everything is triggered by the binding agreement date so being able to set that date (start) would make it easier to identify other dates and deadlines for the transaction.

Juan Ignacio Garzón

The way durations should work for me is:

The team sets duration to each stask
The tasks are assigned to persons
Persons have configured amount of assignment to project
the tasks are automatically assigned with a button in the gantt / calendar view.

So what clickup should do (in my opinion) is to provide a button in the Gantt view to automatically assign start / end dates based on duration+ working hours for assigned persons

Michael Rosenberg

Juan Ignacio Garzón Agree with this. We manage our projects in terms of business days. As an agency, it’s essentially this question: how many business days should this task take based on # of hours scoped and daily available assigned workload capacity.

The critical thing is business days. The amount of time we spend shifting tasks out of weekends is insane. The ability to just completely block weekends (not just hide them, this creates more issues than solves) and give tasks time estimate (hours) and duration (days) and let it manage the due date based on the start date would be huge.

Lukas Moser

i really cant wait!!! Juan Grandas do you have a rough ETA for us?

Stephanie Henry

I've always wished if looking at an open task you can just press a number and it automatically sets the due date as that X numbers of days away. I'm assuming the auto start/due dates feature I'm commenting on would be a pre-cursor to being able to use number keys as a shortcut for due dates. So here's to hoping 💖 Any chance of my request of number key as due dates shortcut coming with the auto start/due dates Juan Grandas? Or do you need a separate request for that? I don't see an option to check requests I have created, and I don't want to create duplicate requests 😊

Juan Grandas

🚀 We’re Nearly There.  Help Us Validate the Final Details!
We're finishing how Duration
 will work in ClickUp.
This quick 1-minute survey
 will help us make the right final decisions.
🔗 Take the survey now
Your input is crucial—thank you for helping us shape ClickUp! 💜

James Nichols

Juan Grandas, Thank you

Nathan Boyer

Juan Grandas I don't understand the dependency questions.

What does "move" mean? What is a visual link? The time between two tasks is not a quantity we are discussing. Why would task duration change how dependencies work? Changing the due date of a dependent task with durations set wouldn't be any different from now; the linked task's start and due date would slide and its duration would stay as it was.

Mathew Watson

Juan Grandas
I really think there needs to be an independent planned completion date field. Planned completion date and due date represent 2 different functions. For example. A changed start date or duration could affect your planned completion date and enable some of the automations that were suggested in the survey. However, it does not change when an task was due. Planned completion dates and due dates should be separate so that we can properly track when tasks are late. 
As it currently stands in clickup I feel that due date should be changed to planned completion date and due date should be created as a separate field.
Super excited for these features being released. It is going to enable better project reporting and help with further adoption of this tool across departments.

Juan Grandas I took the survey but wanted to emphasize a point here.

For many of us, it is critical that duration is calculated in work hours, not just calendar days. If not, calculations will require constant editing in order to be useful.

Scott Urban

Mathew Watson I hadn't thought about this, but that's a great idea. I agree that the current due date functions more as a planned completion date. I suppose milestones can be used to help mark actual due dates, but there is no link to the task to tell you when something will be late.

Mathew Watson

Scott Urban, Yeah, functionally if a task needs to be pushed back for whatever reason the date needs to be pushed back to accurately reflect the new schedule. But by changing the "due date" we lose any metrics that would show that the task was late and by how much.

Alternatively, we could just leave the due date as what it was originally and it will show as late, but then it won't show the updated target or properly show in gantt view or reports etc.

Bec Morris

yes!!! I would also love the ability to set my own unique work hours without having to upgrade to the most premium clickup plan

Jason Shaffer

Mathew Watson This is a great suggestion. Right now, I mostly use “due dates” to signal when I plan to finish something, not to set a deadline for when I absolutely must finish it. That approach helps me to plan my workload and estimate when a project will be finished.  
But as you note, I wouldn’t consider such tasks “overdue” if they remain open on that date. I’d rather treat as overdue only those tasks that remain incomplete on the true deadline. There are other reasons it’d be nice to separate planned completion dates and deadlines, of course , so I’d love to to see this. 
Do you know if there’s already a feature request for this? If not, it’d be worth starting one, I think.

Juan Grandas

WT
Thank you for taking the survey.
Understood.  I'm aware of some of the more popular cases (tasks that take less than a workday, more granular workload distribution, etc.)
If you have a moment, would you mind providing a few example use cases to make sure we're being exhaustive.
Thank you so much!

Juan Grandas Ex1: A task has a duration of 32 work hours (or 4 work days) and starts on Thursday. Aassuming Sat and Sunday are not work days, the completion date would be the next Tuesday, not Sunday.  Ex2:  A task with a duration of 20 work hours (or 2.5 days) is due on Thursday. It has a dependency which slips by 8 work hours (or 1 day). The task would now be due to complete on Tuesday, not Sunday. 
We have many tasks which are less than a day in duration, and we have billable hours, so we would want duration to behave accordingly. The other heavy implication here is the ability to adhere to a work calendar for the organization, or better yet for the project/space/resource. This way, whatever rules you roll out for duration and dependencies will get maximum traction. These are standard features of PM tools like Smartsheets and MS Project.
Thanks

Mathew Watson

Jason Shaffer I haven't submitted a canny request, mostly because I believe this is fundamental to how durations and relationships between start / completion / due dates should work within this existing request. May be worth getting one started though, if its not to be considered for this round.

Zehn Baskerville, PMP

Mathew Watson Agreed. And the other benefit is that it allows us to track variants between "planned" due dates and "actual" due dates.

Izhar Ul Haque

Juan Grandas when will we can use this feature?

Izhar Ul Haque

Juan Grandas when can we have this feature?

Joao Bellia

Juan Grandas Alguma novidade ?

Łukasz Lis

Hello - I would want to ask if there is any chance to get that functionality soon? That would be a great option to calculate the due date based on the time needed to complete that task. I think thats great solution especially for people who usually leave their task on the last minute. According to that me as a Project Manager would have more opportunities to correctly manage the time and that also will cover me from the unjustified shifts among the deadlines. Right now we base on the real deadlines meanwhile we do not have control with the real duration of the task. That function could help us to correctly study activity times and maximize our efficiency.

Hope for the fast implementation for that function.

Adriano Fantini

Just posting to also requesting this feature - it'd be great to have and would greatly simplify day-to-day tasks

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