Assign Hourly Rates to Team Members and Calculate Task Cost Based on Time Tracked or Logged Hours
planned
T
Tarif Haque
Hi ClickUp Team,
I'd love to request a feature that would be incredibly helpful for cost tracking and project budgeting within ClickUp.
🎯 The Problem:
Currently, there's no built-in way to associate an hourly rate with individual team members and then automatically calculate task costs based on time tracked or manually logged hours. This gap creates friction when trying to manage budgets and track actual costs in real-time across tasks and projects.
💡 Proposed Solution:
Hourly Rate Field per User:
Add a new field where Workspace admins can assign an hourly rate to each team member.
This can be either a global setting or project-specific override.
Cost Calculation Functionality:
Enable an automatic cost computation based on the hourly rate and time tracked (via ClickUp’s time tracking feature).
Alternatively, allow this cost to also be computed when someone manually enters the number of hours in a field (e.g., a custom "Time Spent" field).
Dynamic Cost Field:
Introduce a new computed custom field called “Cost” (or allow a formula field) that multiplies the user’s hourly rate by their tracked or entered time.
This field should update automatically based on changes to time or rate.
📊 Use Case Example:
Jane has an hourly rate of $50.
She logs 3 hours on Task A using the time tracker.
The system automatically records a cost of $150 for that task.
If she instead enters “3” into a “Manual Hours” field, the same cost gets computed dynamically.
✅ Benefits:
Helps teams stay on top of project budgets.
Useful for internal cost tracking, client billing, and reporting.
Reduces the need for external spreadsheets or manual calculations.
This would be a game-changer for project-based businesses, agencies, and consulting teams using ClickUp.
Looking forward to your consideration!
Best,
Tarif
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Vasil Enchev
updated the status to
planned
Moving this to planned. It is the same ask as Hourly Billable Rates and Cost Rates (https://feedback.clickup.com/feature-requests/p/hourly-billable-rates-and-cost-rates), where we just posted what the plan looks like and what is live today. Updates will land there first.
Frederic Le Maistre
vey needed to close the gap of tasks (ops) - AI (PM, management). cost dimension is needed
B
Bas Peperzak
I think it's even more convenient if this is in the Team Page, where you see all your team members' settings.
All People
- Manager
[- Billable Rate]
Vasil Enchev
Good call. Today there is no rate field on people. We are exploring putting the rate on the person, next to the details you already see there, so it is set once instead of per task. Would one rate per person cover you, or do you charge the same person at different rates for different clients?
P
Pat Sweeney
Yes, if we have a budget. and 2 people with different billable rates are working on it, it would be amazing to be able to assign billable rates to two assignees and see what the costs are based on individual time tracked and billable rates for each task/ project.
Vasil Enchev
Today ClickUp can show who logged how much billable time, but not what it cost. The plan is a rate per person, so two people on the same work would each be priced at their own rate and added together. When you compare against a budget, is that a fixed amount or a number of hours?
L
Lalique Jones
can you please show me how i do this?
Vasil Enchev
Per-person rates are not in ClickUp yet, so there is no setting to show you today. The closest workaround: mark time as billable, export the Billable report card to CSV, and multiply by rate in a spreadsheet. Rates are planned, and updates land on Hourly Billable Rates and Cost Rates (https://feedback.clickup.com/feature-requests/p/hourly-billable-rates-and-cost-rates) 👍
Mohamad Hejazi
We need this 100%